Our client, a prestigious private equity firm, is looking to hire an Administrative Assistant to provide support to their dynamic investor relations and marketing teams. The candidate must have strong administrative experience, particularly coordinating complex calendar management and scheduling. The ideal candidate should be able to assist in special projects and research as needed.
RESPONSIBILITIES
Coordinate domestic and international travel arrangements; scheduling flights, booking accommodation, car service and reservations
Process expense reports
Prepare and proofread general correspondence including emails, letters, memos, faxes, and reports
Schedule internal and external meetings
Edit PowerPoint presentations for investor presentations
Maintain calendars and contacts in Microsoft Outlook; set up internal and external meetings of individuals at all levels
Provide general administrative support as requested (copying, filing, mailing, faxing, etc.)
Plan and help execute client events
Assist with special projects and research as needed
REQUIREMENTS
Bachelor’s Degree is required
4+ years of administrative experience
Excellent Microsoft Office skills (including Outlook, Excel, Word, and PowerPoint)
Ability to work independently with strong follow-through skills
Collaborative/teamwork attitude and skills
Strong organizational skills and detail-oriented
Excellent communication and logistical skills – both written and oral
Demonstrated ability to work effectively and at a high energy level within a team environment
Professionalism and confidentiality, particularly when dealing with clients
SALARY
$110-115K base + discretionary bonus
HOURS
8:30/9am-5/5:30pm + flexibility for OT as needed
#IND1
Numbers & Facts
Location
New York
Skills
Administrative Skillsunmatched
Automotive Repair and Maintenanceunmatched
Calendar Managementunmatched
Car Reservationunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Executive Assistant Skills unmatched
Expense Reportsunmatched
Fax Machinesunmatched
Follow Throughunmatched
Investor Relationsunmatched
Marketingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Proofreadingunmatched
Team Playerunmatched
Travel Planningunmatched
Willing to Travelunmatched
Writing Skillsunmatched
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