Executive Assistant to Legal Services

The Executive Assistant to Legal Services is a highly responsible and trusted administrative professional who provides direct, confidential, and comprehensive support to the General Counsel and executive-level support to the Directors of Courts and Customer Services. As a critical member of the Legal Services team, this position ensures the effective coordination of legal and operational priorities, supports litigation-related matters, and advances organizational initiatives through professional communication, accurate documentation, and seamless administrative continuity.

Serving as the first point of contact on sensitive legal and administrative matters, it is essential for this role to demonstrate sound judgment, discretion, and professionalism in all interactions. Core responsibilities include coordinating complex schedules and travel logistics, preparing and reviewing legal and executive documentation, supporting litigation coordination with the County Attorney's Office, and maintaining accurate records of action items, deadlines, and follow-ups. The position also provides proactive scheduling support and advance notifications to ensure the General Counsel and Directors are fully prepared to participate in meetings and calls—whether in person, virtually, or by telephone. Operating with minimal supervision in a fast-paced, confidential environment, this role performs a broad range of advanced administrative responsibilities while serving as the designated backup to the Executive Assistant to the Clerk and Comptroller and the Executive Assistant to the COO, ensuring continuity of executive and legal administrative support during planned and unplanned absences.

In all interactions, the position exemplifies the Clerk and Comptroller’s core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness. By setting high standards for professionalism in appearance and demeanor, leaders promote respectful work and service environments that emphasize individual commitment to excellence and integrity across all functions.

The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization.

The qualifications deemed necessary to be considered for this position within the Clerk and Comptroller’s office fall into the following job requirementcategories:  Education, Relevant and/or Direct Experiences, Certification, License, Knowledge, Skills, and Abilities.

• Job requirements are non-negotiable requirements that are needed to perform the tasks and duties of this position.
• Education categories are High School Diploma or GED, Associate’s degree, Bachelor’s degree, Master’s degree, and Doctorate.
• Certification categories considered must be relevant to the job duties of the position.
• License categories considered must be relevant to the job duties of the position.