Our client, a mission-driven organization focused on transforming complex industries through data, research, and strategic insights, is seeking an Executive Assistant to support a team of senior executives.
This is a high-impact opportunity for a proactive, polished professional who thrives in a collaborative environment and enjoys serving as a true business partner. The Executive Assistant will provide executive, operational, and project support while helping to drive efficiency across a growing organization.
This role operates on a hybrid schedule of 3 days per week in the office (Monday, Tuesday, and Thursday).
Key Responsibilities
• Provide comprehensive administrative and operational support to a team of senior executives
• Manage complex calendars, meeting prioritization, and scheduling across internal and external stakeholders
• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up on action items
• Plan and execute internal events, leadership meetings, and advisory sessions, including catering, travel logistics, technology coordination, and attendee communications
• Arrange domestic travel, prepare expense reports, and support invoice processing
• Maintain organized digital files, trackers, templates, and departmental records
• Assist with vendor coordination, contract administration, and subscription management
• Support onboarding logistics and orientation activities for new team members
• Conduct research and manage special projects to support executive and organizational priorities
• Partner closely with administrative colleagues across the organization while providing reception and team coverage as needed
Ideal Candidate Profile
• 10+ years of experience supporting senior executives in a fast-paced, professional environment required
• Bachelor's degree preferred
• Demonstrated ability to balance multiple priorities while maintaining exceptional attention to detail
• Strong project coordination and organizational skills with a proactive, solutions-oriented mindset
• Outstanding written and verbal communication skills with a polished executive presence
• Experience managing confidential information with discretion and professionalism
• Advanced proficiency with Microsoft Office and expense management platforms
• Positive, collaborative attitude with a willingness to take initiative and continuously expand responsibilities
Compensation & Work Structure
• Hybrid schedule: 3 days per week in the office (Monday, Tuesday, and Thursday)
• Base salary range: $85,000–$95,000, plus discretionary bonus
• Comprehensive benefits package, including robust healthcare coverage, generous retirement benefits, paid time off, and flexible workplace policies