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Executive Assistant to the CEO

Atrium

New York, NY

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JOB DETAILS
SALARY
$90,000–$120,000 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Billing, Calendar Management, Channel Strategies, Communication Skills, Corporate Governance, Executive Assistant Skills , Financial Services, Genetics, Interviewing Skills, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Nonprofit, Operations, Organizational Development/Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Reimbursement, Schedule Development, Short Messaging Service (SMS), Strategic Planning, Team Player, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Client Overview:
Our client, a respected mission-driven organization, is seeking an exceptionally polished Executive Assistant to the CEO to serve as a trusted strategic partner to their Chief Executive Officer. This is a rare opportunity for a seasoned Executive Assistant who has directly supported a CEO and excels in high-level executive partnership, executive presence, and complex organizational management. This search is focused exclusively on candidates with recent, dedicated CEO support experience. Candidates who have supported global teams, departments, or executives without directly supporting a CEO will not be considered.

Salary/Hourly Rate:
$40/hr +
$90k - $120k (Annually upon permanent conversion)

Position Overview:
The Executive Assistant to the CEO will serve as the CEO's right hand, managing a demanding schedule while anticipating needs, protecting executive time, and ensuring seamless daily operations. This individual will interact regularly with executive leadership, board members, external partners, and key stakeholders and must demonstrate exceptional professionalism, executive maturity, sound judgment, and discretion. The ideal candidate is confident without being overbearing, proactive without requiring direction, and polished enough to represent the CEO and organization at the highest level. This role requires far more than strong administrative skills. Our client is seeking a career Executive Assistant with impeccable executive presence, outstanding communication skills, and the maturity to support a CEO at the highest level. The ideal candidate is proactive, poised, discreet, exceptionally polished, and accustomed to anticipating the needs of a Chief Executive Officer in a demanding, fast-paced environment.

Responsibilities of the Executive Assistant to the CEO:
  • Provide dedicated, high-level support to the Chief Executive Officer.
  • Manage an extremely complex executive calendar with competing priorities.
  • Coordinate domestic and international travel, detailed itineraries, and logistics.
  • Prepare executive briefing materials, reports, presentations, and correspondence.
  • Serve as gatekeeper for executive communications and scheduling.
  • Track strategic initiatives, action items, and organizational priorities.
  • Coordinate executive leadership meetings and follow-up activities.
  • Process executive expenses, contracts, invoices, and reimbursements.
  • Manage confidential information with absolute discretion.
  • Partner with senior leadership and board-level stakeholders on executive initiatives.
  • Support special projects and executive priorities as assigned.
Required Experience/Skills for the Executive Assistant to the CEO:
  • Minimum 10 years of Executive Assistant experience.
  • Recent experience directly supporting a CEO is required.
  • Candidates without dedicated CEO support experience will not be considered.
  • Exceptional executive presence, professionalism, and emotional intelligence.
  • Outstanding written and verbal communication skills.
  • Advanced calendar management and executive travel coordination experience.
  • Strong project management and organizational abilities.
  • Ability to anticipate executive needs with minimal direction.
  • Proven ability to manage highly confidential information.
  • Advanced proficiency with Microsoft Outlook, Word, PowerPoint, Teams, and Excel.
Preferred Experience/Skills for the Executive Assistant to the CEO:
  • Previous experience supporting CEOs within financial services, investment firms, or mission-driven organizations.
  • Experience working with Boards of Directors and executive leadership teams.
  • Strong understanding of corporate governance and executive operations.
  • Comfortable transitioning between corporate and nonprofit environments.
  • Familiarity with Asana and Microsoft Copilot or similar AI productivity tools is a plus.
  • Experience with Concur required; Salesforce experience is strongly preferred.
Education Requirements:
  • Bachelor's degree is required.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 402066

About the Company

A

Atrium

Founded in 1995, Atrium is a global WBENC certified leader in Extended Workforce Management and Talent Solutions that partners with the world’s largest brands to reimagine how work gets done. Guided by our Applicant-Centric™ philosophy, we approach hiring from the perspective of the candidate. By getting to know you and listening to what truly motivates you, we build lasting relationships and find our applicants jobs they love.

COMPANY SIZE
250 to 500 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1995
WEBSITE
https://www.atriumglobal.com

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