We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who will provide high-level executive and personal support while also overseeing the day-to-day management of the office.
This is a hands-on, high-trust role that requires excellent judgment, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced startup environment.
Responsibilities:
Executive & Personal Support to the CEO
- Manage the CEO’s complex calendar, meetings, travel, and day-to-day priorities.
- Handle sensitive and confidential information with a high level of discretion.
- Support the CEO with personal and administrative matters, including coordination with personal staff and service providers.
- Act as a trusted gatekeeper and point of contact for internal and external stakeholders.
- Anticipate needs, identify priorities, and proactively resolve issues before they arise.
- This role requires flexibility and a high level of responsiveness. Occasional availability outside of standard business hours, including evenings and weekends for urgent matters, is expected.
Office Management
- Own the day-to-day operations and overall experience of the office.
- Create a welcoming, collaborative office environment and help build office culture
- Manage office vendors, suppliers, facilities, and service providers.
- Ensure the office is well organized, functional, and welcoming for employees and guests.
- Provide a smooth onboarding experience for new team members
- Collaborate with HR to update and maintain office policies, ensuring they are current and effective
- Collaborate on the US office Operations budget, ensuring smart and efficient use of resources
- Manage agendas/travel arrangements/appointments, etc. for management
Employee Experience
- Own employee experience initiatives, including planning and executing company events, offsites, SKOs, holiday celebrations, and team-building activities.
- Foster a positive and engaging office culture through employee wellbeing and workplace experience programs.
About us:
Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.
We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.
Why join Nimble?
- Work on a deeply technical platform powering real-time AI and enterprise decisions
- Help define the future of Web Search Agents and live web intelligence
- Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership
Requirements:
What We’re Looking For
- +3 years of proven experience as an Executive Assistant, preferably supporting a senior executive or CEO.
- Exceptional organizational and time-management skills.
- High level of discretion, maturity, and judgment.
- Strong communication and interpersonal skills.
- A proactive, hands-on approach with the ability to anticipate needs and solve problems independently.
- Comfortable managing both executive priorities and operational details.
- Ability to work in a fast-paced, dynamic startup environment.
- Strong attention to detail and a “can-do” attitude.
Salary range: 90-120$K OTE