Administrative Skills, Board Meeting, Calendar Management, Continuous Improvement, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Extrusion, File Maintenance, Interpersonal Skills, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Record Keeping, Strategic Planning, Talent Management, Time Management, Writing Skills
Executive Assistant — Join Astro Shapes
About Astro Shapes
Astro Shapes is a leading aluminum extrusion manufacturer delivering end-to-end solutions—from concept through completion—supported by advanced technology, full-service capabilities, and a strong commitment to quality and on-time performance.
Our success is driven by our people. We invest in development, foster a culture of continuous improvement, and hold ourselves to high standards to consistently meet and exceed customer expectations.
We're seeking driven professionals looking for a long-term career where they can contribute, lead, and grow within a dynamic environment.
Position Overview
The Executive Assistant provides high-level administrative and operational support to the CEO and executive leadership team. This role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.
You'll serve as a key liaison between leadership, internal teams, and external stakeholders—ensuring seamless communication and execution of business priorities.
Key Responsibilities
- Manage CEO calendar, meetings, travel, and priorities
- Prepare materials for meetings, presentations, and reports
- Serve as a gatekeeper and liaison for internal and external stakeholders
- Coordinate executive meetings (agendas, minutes, follow-ups)
- Handle confidential information with professionalism and discretion
- Support strategic initiatives and special projects
- Draft and manage executive communications and correspondence
- Organize and maintain files, records, and documentation
- Assist with board meetings, company events, and executive functions
- Monitor, prioritize, and respond to incoming communications
- Support additional executives as needed
- Improve administrative processes for efficiency
What You Bring
Education & Experience
- Associate's or Bachelor's degree preferred
- 3–7 years supporting executives or senior leadership
- Experience in a fast-paced professional environment
- Proven ability to manage confidential information
Skills & Abilities
- Strong organization and time management skills
- Excellent written and verbal communication
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- High attention to detail and problem-solving ability
- Ability to anticipate executive needs and work independently
- Adaptability in a changing environment
- Strong interpersonal and relationship-building skills
- High level of professionalism, discretion, and integrity
What You Get
- Competitive pay (based on experience)
- Overtime opportunities (if applicable)
- Stable, full-time role in a growing company
- Career growth opportunities — many leaders are promoted from within
- Collaborative, team-oriented culture focused on excellence
Why Astro Shapes?
At Astro Shapes, we believe our people are the foundation of our success. We take pride in developing talent, maintaining high standards, and delivering products that meet exact customer specifications.
If you're looking for a long-term opportunity where your work directly supports executive leadership and business success, we want to hear from you.