Executive Assistant to the Chair

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Who We Are

At Michigan Engineering, we develop the talent and technologies that move society forward and serve our state and national interests. Through discovery and innovation, we create the foundational knowledge and practical technologies to solve not only today's most pressing challenges, but also power industries and change lives. Our programs and community are designed to promote personal well-being and achievement - enabling everyone to unlock their potential and contribute with confidence.

The Department of Industrial and Operations Engineering (IOE) at the University of Michigan College of Engineering is at the forefront of research in energy, healthcare, supply-chain logistics, and transportation. Our researchers improve patient access to healthcare systems, predict the impact of power outages from hurricanes, improve accessibility to public transportation for wheelchair/scooter riders, design sustainable energy systems of the future, and much more.

What You'll Do

As the Executive Assistant for IOE, you would provide comprehensive administrative support to the IOE Chair and the Department Administrator, supporting their leadership roles and bringing your own leadership, interpersonal, and administrative skills to this central role within the department as you contribute to our collective success as an inclusive and respectful learning community. The Executive Assistant reports directly to the Department Administrator with functional reporting to the Department Chair.

In this role, you will:

• Administratively support the Department Chair, including schedules, travel, and communications
• Manage the faculty recruitment and hiring processes and some faculty HR processes, including casebooks, reviews, sabbaticals, retirements, etc.
• Assist with the preparation of confidential and sensitive reports and correspondence
• Provide administrative support to various department meetings and committees
• Serve as a liaison between the Dean's Office and the Department
• Collaborate with IOE colleagues to help support a variety of department activities and events
• Other duties as assigned by the Chair and Department Administrator to support the goals and objectives of the Department

Required Qualifications*

• Bachelor's degree or equivalent combination of education and experience
• At least five years of progressively administrative support, preferably in higher education
• Ability to exercise discretion, independent judgment, and confidentiality
• Strong interpersonal and communication skills

Desired Qualifications*

• Excellent problem-solving skills, superior organizational skills, a self-starter, and the ability to effectively work with a diverse group of faculty, staff, students, and other constituents
• Knowledge of academic HR policies and procedures, especially those related to faculty
• Ability to manage a diverse workload and the flexibility to adapt as necessary
• Commitment to fostering a positive and inclusive workplace

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses
• Maternity and Parental Leave

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.