Executive Assistant to the Dean

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Required Qualifications

• Bachelor''s degree and a minimum of 3-5 years of progressively responsible administrative or executive support experience, or an equivalent combination of education and experience.
• Demonstrated experience supporting senior leadership (e.g., dean, vice president, executive director) in a higher education, nonprofit, or comparable professional setting.
• Exceptional written and verbal communication skills, with the ability to draft polished, professional correspondence with minimal oversight.
• Proven ability to exercise discretion and maintain confidentiality regarding sensitive personnel, academic, and administrative information.
• Strong organizational skills and demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.

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Preferred Qualifications

• Experience within a university setting, particularly supporting an academic dean''s or department chair''s office.
• Familiarity with University of Pittsburgh systems and processes (e.g., PeopleSoft/Pitt Worx, Concur, PantherExpress).
• Experience coordinating events, Board relations, or donor/alumni engagement.
• Master''s degree in a relevant field.

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Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

'',''!*!

Serves as the primary support to executive level roles and/or departments and acts as liaison and ensures confidentiality of high-level, sensitive information. Manages office workflow. Assists with strategic planning processes and administrative goals and priorities. Prepares budgetary functions and plans special events.

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The Executive Assistant to the Dean provides high-level, confidential administrative support to the Dean of the School of Social Work, serving as a key point of coordination between the Dean''s Office and internal and external stakeholders. This position manages the Dean''s calendar and correspondence, coordinates School-wide initiatives and events, prepares briefing materials and communications, and exercises independent judgment and discretion in handling sensitive academic, personnel, and administrative matters. The Executive Assistant serves as a trusted advisor on office operations and represents the Dean''s Office with professionalism in interactions across the University and with external partners.

'',''!*!

The Executive Assistant to the Dean provides high-level, confidential administrative support to the Dean of the School of Social Work, serving as a key point of coordination between the Dean''s Office and internal and external stakeholders. This position manages the Dean''s calendar and correspondence, coordinates School-wide initiatives and events, prepares briefing materials and communications, and exercises independent judgment and discretion in handling sensitive academic, personnel, and administrative matters. The Executive Assistant serves as a trusted advisor on office operations and represents the Dean''s Office with professionalism in interactions across the University and with external partners.

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Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

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Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

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The University of Pittsburgh is an equal opportunity employer / disability / veteran.

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