Executive Assistant to the Dean

Executive Assistant to the Dean

Apply now Search #: 499658

Work type: Full-time

Location: UConn Waterbury

Categories: Administrative Services

This search is open to current UConn Employees only.

JOB SUMMARY

Under the general direction of the Campus Dean, this position manages and supervises administrative services and special projects for the Waterbury Campus Office of the Dean. Provides extensive Senior Executive administrative support in a C-level executive office environment and analytical support to the Campus Dean in a wide variety of areas.

DUTIES AND RESPONSIBILITIES

• Acts as the point person for faculty, staff, other University constituents, and the community who support and/or interact with the Campus Dean on a day-to-day basis. Manages and coordinates workflow, communications, processes, and procedures for all work done in direct support of the Campus Dean. Participate in staff meetings to ensure that projects and issues are being handled in a timely manner. Serves as the gatekeeper and first point of contact for matters of administrative detail and resolves moderate and complex concerns/issues as they arise.
• Anticipates the needs of the Campus Dean to ensure optimal workflow and scheduling; exercises sound independent judgment in bringing information and issues to the direct attention of the Campus Dean and provides direct assistance or refers matters to others when appropriate.
• Manages the Campus Deans time by prioritizing and scheduling appointments for the Campus Deans calendar. Independently determines the importance of requested meetings and coordinates calendar(s) and complex schedules to accommodate the needs of the Campus Dean.
• Facilitates and assists in planning meetings, conferences, and events.
• Manages the Campus Deans Office general communications, oversees the review of all incoming correspondence for appropriate routing and handling procedures, and/or prepares complex correspondence, reports, documents, and spreadsheets in connection with the Waterbury Campus.
• Prepare detailed briefing materials for the Campus Dean before meetings by providing pertinent facts, data, and other background information for meetings, reports, inquiries, agendas, and presentations. Participate in campus meetings as requested for note taking, transcription, and tracking of assignments made to others for actions to be taken on the Campus Deans behalf, ensuring that deadlines for responses are met.
• Acts as the administrative lead for the Campus Deans Office and the campus in areas that relate to marketing, social media, and communications.
• Exercises independent judgment to perform special assignments as requested by the Campus Dean. Resolve, research, assess, and refer problems, often of a sensitive or confidential nature.
• Other various responsibilities of the incumbent may include extensive administrative support, authorization of purchases and payments (within prescribed limits of authority) using the Pro Card system (holder of the ProCard) within the University, scheduling of all travel arrangements, and the planning of travel itineraries for the Campus Dean (including the completion of accounts for the Campus Deans travel, automobile mileage, and corresponding reimbursement). The incumbent will assist with campus events in a senior administrative capacity, oversee and maintain the Campus Deans Office filing system, and screen telephone calls and visitors.
• Performs some HR-related duties.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

• Bachelors degree and three to four years of related experience.
• Demonstrated interpersonal and organizational skills.
• Demonstrated written communication skills.
• Experience managing multiple tasks and projects with deadlines in a busy environment.
• Experience working independently with minimal supervision, collaboratively, and as a facilitator in a team environment.
• Experience working with all Microsoft Office programs and applications, particularly Microsoft Word, Excel, Teams, and Outlook.

PREFERRED QUALIFICATIONS

• Experience coordinating large and/or complex projects.
• Experience working in a higher education environment.
• Demonstrated experience engaging with community stakeholders and effectively connecting them with higher education faculty, staff, and on-site programs.

APPOINTMENT TERMS

This is a full-time, permanent position with a hybrid work arrangement option, allowing for up to two days per week of remote work. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/health-benefits/.

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at Faculty and Staff Positions, Search #499658 to upload a resume, cover letter, and contact information for three (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on July 17, 2026.

All employees are subject to adherence to the State Code of Ethics.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran's status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression.

The University of Connecticut is an AA/EEO employer including for Disability and Veteran status.

Advertised: Jul 06 2026 Eastern Daylight Time

Applications close: Jul 17 2026 Eastern Daylight Time

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Current opportunities

Position Department Search # Location Closes Executive Assistant to the Dean Waterbury Campus 499658 UConn Waterbury Jul 17 2026 This search is open to current UConn Employees only. The University of Connecticut Waterbury campus seeks a highly organized and proactive Executive Assistant to the Dean to provide high-level administrative and operational support. This role manages complex scheduling, coordinates communications, and supports key initiatives to ensure the effective functioning of the Dean's office. The ideal candidate will demonstrate strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced academic environment.

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