Executive Assistant to the Provost

Description: The Executive Assistant to the Provost is responsible for the management and support of the Office of Academic Affairs, Faculty Governance Committees and academic initiatives. This individual serves as a first point of contact for the Provost and Vice-President for Academic Affairs and plays a key role in the operations of the office.

Responsibilities:

• Management and support of the Office of Academic Affairs and the Provost by:

• Serving as first contact to the Provost for questions, requests for information, and concerns of faculty, staff, and student

• Providing organizational management of the Office of Academic Affairs by scheduling appointments, disseminating meeting agendas, attending meetings and completing follow-up tasks

• Maintaining and updating the Academic Affairs internal portal and external web pages

• Assisting in the operations of the Academic and Student Life committee of the Board of Trustees by supporting the preparation of meeting materials, taking minutes, and other matters related to the Board of Trustees as necessary

• Serving as the academic liaison for commencement and convocation activities, the academic catalogs, academic calendar and Student Handbook

• Composing general correspondence, memos, credit card statements and reports as requested

• Partnering with the Office of the President on Board-related topics and other relevant projects

• Supporting Academic Affairs projects and initiatives related to HL

• Organizing workflow and developing/overseeing filing systems (paper and digital)

• Assisting in managing Provost's budget

• Providing administrative support for Academic Affairs Director-level searches

• Facilitating distribution of information for Dean's List and Delta Sigma Nu honors

• Maintaining faculty processes by:

• Administering all full-time faculty contracts including correspondence; ensuring the renewal, recommendation, and annual faculty evaluation processes are completed in compliance with governance

• Compiling Annual Faculty Evaluation data from deans to report to Human Resources

• Collecting and maintaining faculty CVs, transcripts and other credentials in alignment with Higher Learning Commission standards

• Supporting award nomination processes including teaching and Emeriti awards

• Collaborating with faculty governance committees, including:

• Promotion and tenure committees for coordination of faculty notifications, dossiers and meetings

• Student/Faculty Ethics Committee for academic integrity and grade appeal matters

• General and Cross-Cultural Education Committee for Provost approvals

• Academic Steering Committee for assistance with documentation and tracking of new program development through Curriculog

• Faculty Executive Committee for updates to the Faculty Manual and the University Governance and Committees document

• Reserving meeting spaces for all committees as requested and orders catering as requested for monthly faculty meetings

• Performs other duties as assigned

Qualifications:

Education and/or Experience:

• 5-7 years administrative experience, preferably in higher education, required

Technology Skills:

• Familiarity with common computer software programs, including Microsoft Word, Excel, Teams, and PowerPoint
• Ability to learn and effectively utilize the computing and workflow processes, scheduling software, etc.

Human Relation Skills:

• Excellent emotional intelligence and interpersonal communication skill
• Outstanding organizational skills
• Sound judgment and discretion
• Ability to maintain confidentiality
• Excellent problem-solving and analytic abilities
• Independence, creativity, and a pro-active approach
• Excellent written and oral communication skills
• Candidates must be willing and able to support and advance the University mission.

Please submit a cover letter and resume for this position along with this electronic application.

Carroll University makes employment opportunities available to qualified individuals whose skills and experience make them suitable candidates for placement. Candidates must be willing and able to support and advance the University mission.

Carroll University does not discriminate in any manner contrary to law or justice on the basis of race, color, sex, age, religion, sexual orientation, national origin, disability or veteran's status in administration of programs or in the employment of faculty and staff.

The employment opportunities list is updated periodically based on openings. Applications will be accepted only for vacancies currently listed. All inquiries will be kept strictly confidential.