Executive Assistant to the Sheriff

Executive Assistant to the Sheriff

Salary

See Position Description

Location

Stafford County, VA

Job Type

Full-Time

Job Number

04064

Department

Sheriff

Opening Date

06/25/2026

Starting Salary

See Position Description

• Description
• Benefits
• Questions

Job Description

Hiring Range: $33.13/hour to $41.41/hour

Prior related experience and internal equity factors will be considered

when determining the hourly rate offered to the selected candidate.

Please click here to review automatic disqualifiers for this position

General Definition of Work

Performs advanced, confidential administrative and executive support work for the Sheriff. Provides direct assistance to the Sheriff, Chief Deputy, and Major, ensuring efficient daily operations of the Command Staff. The position requires independent judgment, discretion, and the ability to manage complex administrative responsibilities, special projects, and sensitive information.

Examples of Duties

• Serves as the primary administrative liaison for the Sheriff and Command Staff, acting as the central point of contact for internal and external communications.
• Provides direct executive support to the Sheriff, including managing calendars, scheduling meetings, coordinating appointments, and handling correspondence and phone communications.
• Drafts, reviews, and edits reports, letters, emails, and other documents with a high degree of accuracy and professionalism.
• Maintains strict confidentiality while handling sensitive personnel, operational, and administrative information.
• Manages and updates the Sheriff's Office website and intranet, ensuring content accuracy, timeliness, and relevance.
• Advises and supports administrative staff regarding office procedures, policies, and best practices.
• Participates in the Strategic Planning Committee; assists with development of strategic initiatives and coordination of the annual planning retreat.
• Assists the Public Information Officer with special projects, public communications, and media-related materials.
• Maintains personnel records within the Records Management System (RMS), ensuring accuracy and compliance.
• Serves as liaison to the Awards Committee; coordinates nomination processes and plans and executes the annual awards ceremony.
• Assists in the creation and production of agency publications, reports, and informational materials.
• Processes and distributes incoming and outgoing mail.
• Compiles, prepares, and submits monthly reports to the Stafford Board of Supervisors.

Knowledge, Skills and Abilities

• Thorough knowledge of administrative practices, office procedures, and executive support functions.
• Working knowledge of Sheriff's Office operations, policies, and organizational structure.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to interpret and apply complex policies, procedures, and information with attention to detail.
• Proficiency in maintaining accurate records and preparing detailed reports.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and judgment in handling confidential matters.
• Ability to work independently while effectively supporting a high-level executive office.

Education and Experience

Any combination of education and experience equivalent to an Associate's Degree in business or related field, and 4 to 6 years of high-level administrative assistant or office support experience is required. Experience in public safety, local government or large organization is strongly preferred.

Special Requirements

Selected candidate must successfully pass a criminal history and fingerprint check, interview, polygraph exam, background investigation and pre-employment alcohol and drug testing at the Sheriff's Office expense.

Physical Requirements/Work Environment

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, standing, sitting, walking, grasping, and repetitive hand motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Please click here for our full-time benefits.

Note: All employees are required to have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice. Information must be presented at time of hire.

Proper Identification must be shown at time of hire in order to complete the necessary paperwork for compliance with the Immigration Control and Reform Act of 1986.

01

I have read and understand the automatic disqualifiers, linked in the position description or click here, and attest that the automatic disqualifiers do not apply to me?

• Yes
• No

02

I have read, understand and acknowledge the following reasons may cause me to fail the application process: Dishonesty- omitting or failing to disclose anything on paperwork or verbally will always cause a disqualification Attention to Detail- not fully completing paperwork or caring about personal appearance Not Meeting Obligations - arriving late or forgetting appointments Lack of Soft Skills - Unable to shake hands, make eye contact, or finish a sentence

• Yes
• No

03

Are you a US Citizen or lawful permanent resident of the US and eligible for naturalization (VCIN requirement)

• Yes
• No

04

Number of years of experience providing high-level administrative support?

• 0-2
• 3-4
• More than 4

05

Highest level of education?

• High school diploma or GED
• Some college
• Associate's Degree
• Bachelor Degre or higher

06

Have you previously applied with the Stafford County Sheriffs Office?

• Yes
• No

07

Since the age of 18, have you ever been convicted of a crime to include any traffic offenses? (A conviction will not necessarily disqualify you from employment. Rather such factors as age and date of conviction, seriousness and nature of the crime, and rehabilitation will be considered). If yes, please explain.

08

How did you hear about this position?

• Sheriffs Office Website
• Stafford County Website
• Referral
• Job/Career Fair
• College Career Center
• Advertisement (i.e. Indeed)
• VEC
• Social Media (i.e. Facebook)
• Recruiter
• Family Friend
• Other

Required Question

Employer Stafford County

Address P.O. Box 339

Stafford, Virginia, 22555-0339

Phone (540) 658-5147

Website http://staffordcountyva.gov