Executive Assistant to the Superintendent

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Job Details

Executive Assistant to the Superintendent

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Duties

• Assist and support the Superintendent in the day to day operations of the school district

• Demonstrate discretion, sound judgment, and ethical behavior in handling confidential situations

• Coordinate and oversee the preparation of the Board of Education agenda, dissemination of materials to appropriate persons, attend Board meetings, prepare official minutes of Board meetings and maintain official records of the minutes

• Post information on open meetings with appropriate media sources

• Handle the processing of the Superintendent's correspondence, inquiries, reports, notices, etc.

• Maintain accurate filing system for all district documents

• Purchasing of office supplies

• Official student enrollment reporting to state

• Update the website on Board meetings and agendas

• Ensure compliance with ISBE document retention procedures

• Maintain Superintendent Calendar, schedule appointments, make travel arrangements

• Prepare District 126 Calendars (ISBE, Parent Calendars)

• Coordinate and maintain facility usage

• Administer and oversee the Food Service program (Cook training, parent applications, reporting)

• Complete General State Aid report to ISBE

• Maintain security card access system

• Monitor School Board elections

• Coordinate Clark Alford and Marilyn Clemens scholarships

• Coordinate and prepare Report to the Community (three times a year)

• Process Workers Compensation claims

Qualifications

• Minimum High School Diploma or equivalent

• Excellent oral and written communication skills

• Strong interpersonal skills,

• Demonstrated proficiency in using word processing and database programs including speed and accuracy

• Knowledge of principles, practices and procedures utilized in an administrative office

Additional Notes

Physical Requirements:

• The employee should have the physical capabilities to perform the job functions

Disclaimer

• Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time;

• This description reflects management''s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;

• This job description is subject to change at any time

• District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990

How to Apply

Apply on Applitrack:

https://www.applitrack.com/scook/onlineapp/default.aspx?choosedistrict=true&applitrackclient=826

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/scook/onlineapp/default.aspx?choosedistrict=true&applitrackclient=826

Email Address

cmartelli@dist126.org

School District

Alsip, Hazelgreen and Oak Lawn SD 126

Position Website

https://www.applitrack.com/scook/onlineapp/default.aspx?choosedistrict=true&applitrackclient=826

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

10/5/2026

Application Deadline

10/30/2026

Start Date

10/5/2026

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"Back to Search Results Job Details

District Name Alsip-Hazelgreen-Oaklawn SD #126 Building Name District Office Address 11900 S. Kostner Avenue

Alsip, IL 60803 Phone (708) 293-3579 Fax (708)396-3793 IASA Region Cook South County Cook (South) County Employment Type Full-time permanent Job Category Clerical Grade Level Elementary

Job Alerts Sign Up

217-753-2213

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