Executive Assistant to the Superintendent and School Committee

Executive Assistant to the Superintendent and School Committee Reports To: Superintendent of Schools and School Committee Work Year: 12 months Salary Range: $73,000.00 - $77,000.00 Annually This position qualifies for town benefits, including health insurance. Serve as a senior administrative professional responsible for managing complex, high-level operational, organizational, and communication functions. This role provides direct executive support to the Superintendent while also serving as a liaison and operational support to the School Committee. The position requires the exercise of independent judgment, discretion, and initiative in handling confidential matters, coordinating across departments, supporting governance processes, and ensuring the efficient functioning of both divisional operations and School Committee work. Qualifications

• Associate''s degree required; Bachelor''s degree preferred.
• Minimum of five (5) years of progressively responsible administrative or executive assistant experience, preferably in a public sector or educational setting.
• Demonstrated experience supporting senior-level administrators (e.g., Superintendent, Assistant Superintendent, or equivalent executive leadership) strongly preferred.
• Experience working in a fast-paced environment with multiple priorities, deadlines, and stakeholders.
• Must successfully pass Criminal Offender (CORI) background check and national fingerprinting screening (CHRI)

Knowledge, Skills, and Abilities:

• Ability to consistently handle sensitive and confidential information with discretion and sound judgment
• Strong organizational, project management, and time-management skills
• Clear and professional written, verbal, and interpersonal communication skills
• Ability to prioritize independently and meet deadlines with minimal supervision
• High accuracy and attention to detail, even under pressure
• Working knowledge of Open Meeting Law, public records management, and governmental procedures preferred
• Proficiency with Microsoft Office Suite, Google Workspace, and familiarity with student information, financial, and database systems
• Experience working with families, community partners, and diverse populations preferred

Essential Duties and Responsibilities Executive & Administrative Support The backbone of this role is keeping the Superintendent's office organized, responsive, and ahead of what's coming. That means managing complexity quietly, so others can do their work.

• Provide confidential, high-level administrative support to the Superintendent; assist the Assistant Superintendent with administrative functions as needed
• Serve as the primary point of contact for the Superintendent's Office - direct inquiries, respond to families and stakeholders, and handle matters with appropriate urgency and discretion
• Manage calendars, scheduling, correspondence, meeting logistics, records, and daily Central Office operations
• Keep the Superintendent informed of critical issues, emerging concerns, and priority matters requiring attention
• Prepare and coordinate correspondence, reports, presentations, and meeting materials with a high degree of accuracy
• Research, compile, and organize information to support district operations, decision-making, and strategic initiatives
• Maintain administrative records, contact databases, and office systems
• Serve as a liaison among district administrators, staff, families, School Committee members, government agencies, and community organizations

Recording Secretary for the School Committee School Committee meetings are public. The minutes are legal records. The agenda packets shape how the community understands the district's work. This function carries real accountability.

• Serve as Recording Secretary to the School Committee; maintain official records of all School Committee proceedings
• Coordinate all logistics for School Committee and subcommittee meetings: agenda preparation, packet compilation, posting, room setup, and materials distribution
• Prepare, publish, and maintain agendas, minutes, calendars, and related records
• Ensure compliance with Open Meeting Law and other applicable regulations
• Maintain School Committee policies, policy manuals, and related public records
• Assist with School Committee elections, appointments, recognitions, and annual organizational activities

Operations, Communication & Coordination The daily coordination of work is essential for maintaining accurate and reliable systems and processes. This work is the operational backbone of the district.

• Coordinate and maintain district communications, public notices, reports, handbooks, policies, website content, and other informational materials
• Prepare and distribute communications through approved district platforms, including social media and digital channels
• Process student registrations, enrollment changes, residency documentation, and address changes in accordance with district procedures
• Process and maintain employee attendance, leave, and personnel documentation with appropriate confidentiality and compliance
• Coordinate mentor program administration, including appointment documentation, tracking, reporting, and stipend processing
• Schedule and coordinate district resources, including vehicle use and shared administrative services
• Coordinate annual district reporting, compliance activities, registration processes, and emergency preparedness documentation
• Collect and organize records and documentation related to district initiatives, strategic planning, and administrative projects
• Coordinate residency verification processes, including documentation review, record maintenance, and communication with families

Event & Office Coordination

• Coordinate district events, recognition programs, retiree acknowledgments, administrative retreats, and large-group meetings
• Support implementation of district initiatives and strategic priorities through project coordination and administrative follow-through
• Provide administrative support for special projects as directed by the Superintendent
• Perform other duties as assigned to support the effective operation of the district

Additional Responsibilities

• Perform other duties as assigned by the Superintendent to support the effective operation of the district.

We understand that our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the FPS community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. We are committed to reflecting that diversity in our staff. We strive to have the most diverse applicant pool possible; to that end, we encourage individuals of all backgrounds to apply for any position at Franklin Public Schools. Franklin Public Schools is committed to maintaining an environment that is free from discrimination and harassment in accordance with state and federal law, including based on age, race, color, religion, national origin, pregnancy, pregnancy-related status, gender identity, sexual orientation, sexual harassment, veteran status, political affiliation, genetic information and/or disability.