Administrative Management, Administrative Skills, Board Meeting, Board of Education, Calendar Management, Communication Skills, Conferences, Documentation, Establish Priorities, Executive Assistant Skills , Leadership, Lift/Move 40 Pounds, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Office Management, Operations Management, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Time Management, Training/Teaching, Travel Planning, Writing Skills
Executive Assistant to the Superintendent JobID: 18087
Position Type:
Non-Teaching Professional/Executive Assistant
Date Posted:
5/29/2026
Location:
District Office
Closing Date:
06/12/2026
Additional Information: Show/Hide
Job Title: Executive Assistant to the Superintendent
Supervisor: District Superintendent
Terms of Employment: 246 Days
Job Summary:
The Executive Assistant to the Superintendent provides high-level administrative support to the Superintendent, ensuring the efficient operation of the Superintendent's office. This role involves handling confidential information, managing communications, coordinating schedules, and serving as a liaison between the Superintendent and internal/external stakeholders.
Essential Duties & Responsibilities:
- Manage and prioritize the Superintendent's schedule, including appointments, meetings, and travel arrangements.
- Serve as the primary point of contact for communications with the Superintendent's office, including handling correspondence, emails, and phone calls.
- Prepare handbooks, presentations, meeting agendas, and other documentation for the Superintendent.
- Maintain an organized filing system for records and confidential documents.
- Assist in coordinating and preparing materials for Board of Education meetings, including drafting meeting minutes.
- Support the Superintendent in executing directives efficiently by coordinating with district leadership and staff.
- Organize and facilitate meetings, conferences, and special events on behalf of the Superintendent's office.
- Act as a liaison between the Superintendent, Board of Education, district staff, and community stakeholders.
- Handle sensitive matters with professionalism, discretion, and confidentiality.
- Supervise and coordinate the work of clerical office personnel as assigned.
- Perform other duties as assigned by the Superintendent.
Qualifications & Skills:
- Education & Experience: At least two years of post-secondary training or an equivalent combination of education and experience in executive administration, office management, or a related field.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Communication: Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
- Organization & Time Management: Ability to manage multiple priorities, meet deadlines, and work under pressure in a fast-paced environment.
- Confidentiality & Professionalism: Must exercise discretion and maintain strict confidentiality in handling sensitive matters.
- Problem-Solving & Initiative: Ability to anticipate needs, take initiative, and work proactively with minimal supervision.
Work Environment & Physical Requirements:
- Must be able to sit, stand, walk, and perform general office tasks for extended periods.
- Ability to lift or move up to 40 pounds.
- Frequent use of a computer, telephone, and standard office equipment.
- Must be able to work flexible hours, including occasional evenings for meetings.
Compensation:
Pay Grade: 115 (as per district salary schedule)
Note: This job description outlines the primary responsibilities but may be adjusted to meet the needs of the Superintendent and Horry County Schools.
H
Horry County School District