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Executive Assistant/Trustee Liaison

USA The Nature Conservancy

Chester, New Jersey

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JOB DETAILS
SKILLS
Administrative Skills, Best Practices, Billing, Budgeting, Calendar Management, Contract Negotiation, Customer Experience, Customer Relationship Management (CRM) Systems, Data Analysis, Data Entry, Database Administration, Database Technology, Documentation, Establish Priorities, Executive Assistant Skills , Identify Issues, Leadership, Legal, Logistics, Logistics Management, Mail Processing, Maintain Compliance, Manage Agenda, Meeting Minutes, Onboarding, Plan Meetings, Problem Solving Skills, Project Estimates, Project/Program Management, Purchasing/Procurement, Reimbursement, Reporting Skills, Schedule Development, Staff Training, Stewardship, Strategic Planning, Time Management, Willing to Travel, Writing Skills
LOCATION
Chester, New Jersey
POSTED
6 days ago
What We Can Achieve Together:
The NJ Executive Assistant/Trustee Liaison will be responsible for providing direct administrative support to a senior manager or a high-level business unit director.

This role supports the New Jersey Chapter's Board of Trustees and Conservancy Council and works closely with leadership to enhance Trustee engagement. Additionally, they also serve as a key contact for Trustees, donors, and partners.

This key team member serves as Trustee Liaison to the chapter's Board of Trustees and liaison to the chapter's conservancy council responsible for all aspects of planning and organizing trustee and council meetings and events. They will Serve as a key contact for Trustees, donors, and partners; work closely with the Executive Director and Director of Development to design and implement a highly engaging board member experience.

The NJ Executive Assistant/Trustee Liaison will assist the State Director and Director of Development on various other projects as the need arises, providing input for the establishment and implementation of new development initiatives or the improvement of existing programs. Such duties may include, but are not limited to, a more significant role in donor stewardship activities and/or enhancing the systems and tools used by the team.

The NJ Executive Assistant/Trustee Liaison will also provide high- level administrative support to the State Director and Director of Development including domestic and international travel arrangements, meeting and special events logistics, calendar management, drafting correspondence, and processing expenses. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders, including members of the board of directors, all levels of staff, donors, volunteers, vendors, and business relations.

We're Looking for You:
RESPONSIBILITIES & SCOPE:
  • Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines;
  • Work within scope of program's strategic goals;
  • Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally;
  • Conduct purchasing, processing invoices and transfers, negotiating and contracting with vendors; participate in budget preparation;
  • Maintain confidentiality of frequently sensitive and emotionally-charged information;
  • Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.
  • May supervise administrative, professional and/or volunteer staff, including training and professional development;
  • Work closely with leadership to plan strategic and engaging meeting agendas and manage all meeting and retreat logistics, documentation and presentations.
  • Take minutes and handle any follow-up duties, maintain appropriate administrative and board files.
  • Propose and implement changes in process and goals as needed.
  • Coordinate the onboarding and orientation of new trustees and other trustee-related administrative duties.
  • Work directly with chapter leads for board committee work, including scheduling meetings, taking minutes and followup activities
  • Seek out and pursue best practices for board management to achieve a high level of engagement.
  • Enter interaction data on behalf of State Director and Director of Development into Blackbaud CRM software
  • Support Development team as needed, including meeting scheduling and logistics, solicitation and stewardship activities, annual report preparation assistance, mailings, and event support
  • May take on additional responsibilities to enhance the work of the philanthropy team.
  • Travel and work flexible hours, as needed
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain

What You'll Bring:
  • Bachelor's degree and 3 years related experience or equivalent combination;
  • Experience generating reports, and analyzing and interpreting data;
  • Experience managing the schedule and contacts of a senior leader;
  • Experience with database management; and
  • Experience working across departments.

Desired Qualifications:
  • Ability to use existing technology to achieve desired results;
  • Ability to implement complex processes;
  • Demonstrated

About the Company

U

USA The Nature Conservancy

The Nature Conservancy is the leading conservation organization working around the world to protect ecologically important lands and waters for nature and people. The mission of The Nature Conservancy is to conserve the lands and waters on which all life depends.

We address the most pressing conservation threats at the largest scale. Thanks to the support of our more than 1 million members, we’ve built a tremendous record of success since our founding in 1951:
  • We've protected more than 119 million acres of land and thousands of miles of rivers worldwide — and we operate more than 100 marine conservation projects globally.
  • We work in all 50 states and more than 72 countries — protecting habitats from grasslands to coral reefs, from Australia to Alaska to Zambia.
  • We address threats to conservation involving climate change, fresh water, oceans, and conservation lands.
COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Nonprofit Charitable Organizations
FOUNDED
1951
WEBSITE
http://www.nature.org

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