Executive Assistant

Job Description:

Now hiring for an Executive Assistant

Location: Tucson, AZ

Pay Rate: $22.00 - $27.00 per hour

Schedule: Monday-Friday, 7:30 AM - 4:30 PM

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

We're seeking an experienced Executive Assistant/Office Manager to support executive leadership while overseeing daily office operations. This role requires excellent organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. Apply today to join a team where your administrative expertise and leadership support skills will make an immediate impact.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Executive Assistant career path and is being offered by Staffmark to qualified candidates.

Education Requirements

• High school diploma or GED required.
• Bachelor's degree preferred, or equivalent combination of education and experience

Experience Requirements

• 5+ years of executive assistant experience supporting C-level executives
• 2+ years of office management experience
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Strong communication, organization, and time management skills
• Ability to handle confidential information with professionalism and discretion
• Fingerprint Clearance Card required

Job Duties

• Provide executive-level administrative support to senior leadership
• Manage complex calendars, meetings, appointments, and travel arrangements
• Prepare reports, presentations, correspondence, and meeting materials
• Screen calls, manage communications, and serve as a liaison with internal and external stakeholders
• Maintain confidential records and sensitive information
• Oversee daily office operations and front desk/reception activities
• Coordinate office supplies, vendors, equipment maintenance, and facility services
• Support employee onboarding and offboarding activities
• Assist with admissions paperwork, file maintenance, and document tracking
• Plan meetings, events, conferences, and office celebrations
• Manage office budgets, procedures, and compliance initiatives

Preferred Qualifications

• Previous experience supporting multiple departments or executive staff is beneficial.
• Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
• Familiarity with business software, office equipment, and data entry systems is considered an asset.
• Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as an Executive Assistant.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I'm having or lead me in the right direction. They are very helpful and always there when needed." - Administrative Assistant, Staffmark

Take the next step. We're ready when you are. Apply Now.

What You Will Do

As an Executive Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

An Executive Assistant provides essential administrative support that helps teams stay organized, responsive, and productive. This role requires strong communication skills, attention to detail, and the ability to manage information accurately while supporting daily business operations.

Success as an Executive Assistant requires the ability to balance multiple priorities, maintain professional communication, organize records, prepare documents, and help coworkers stay on schedule. The role is well suited for someone who enjoys keeping details in order and helping an office run smoothly.

Strong Executive Assistant candidates bring dependability, professionalism, discretion, and a service-focused attitude to every task. Their work supports better communication, stronger organization, and more efficient operations across the workplace.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.