EXECUTIVE ASSISTANT - UNCLASSIFIED

EXECUTIVE ASSISTANT - UNCLASSIFIED

Salary

$79,532.00 Annually

Location

Carson City

Job Type

Unclassified Full-Time

Job Number

2026-03085

Department

GOVERNORS OFFICE AGENCY FOR NUCLEAR PROJECTS

Opening Date

07/14/2026

FLSA

Exempt

Bargaining Unit

N/A

Salary Grade

Not Assigned

Full Physical Address of Position (City, State, Zip)

1761 E. College Parkway, Ste. 118 Carson City, Nevada

• Description
• Benefits
• THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*

Job Summary

The Nevada Agency for Nuclear Projects is seeking a highly skilled and organized Executive Assistant/Office Manager to provide high-level administrative, operational, fiscal, and strategic support to the Executive Director, the Agency, and the Commission on Nuclear Projects. This position serves as the Agencys primary administrative coordinator and formal Secretary to the Commission on Nuclear Projects, ensuring efficient office operations, effective financial administration, and successful coordination of Agency programs, meetings, and communications.

The Executive Assistant/Office Manager works independently with minimal supervision and serves as a key liaison among Agency staff, Commissioners, state agencies, contractors, elected officials, and the public. The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic environment.

Essential Qualifications

Three or more years of applicable experience as described in the job duties.

Job Duties

Executive and Administrative Support

• Provide comprehensive administrative support to the Executive Director and Agency staff.
• Manage executive calendars, coordinate meetings, and schedule appointments and events.
• Coordinate travel authorizations, reservations, reimbursements, and related documentation.
• Manage daily office operations and ensure efficient administrative workflows.
• Serve as the Agencys primary point of contact for visitors, callers, and external stakeholders.
• Maintain Agency records, files, correspondence, and administrative documentation.
• Coordinate annual inventory activities and maintain agency administrative records.
• Perform personnel-related administrative functions as assigned.

Commission Support and Meeting Management

• Serve as the formal Secretary to the Commission on Nuclear Projects.
• Coordinate all logistics for Commission meetings including meeting notices, agendas, materials, and public meeting requirements.
• Record, prepare, and maintain official meeting minutes and records.
• Track action items and follow-up assignments resulting from Commission and Agency meetings.

Financial and Fiscal Administration

• Process purchasing requests, requisitions, invoices, and payments in accordance with State policies and procedures.
• Reconcile purchasing card (P-Card) and travel card transactions.
• Maintain fiscal records and monitor expenditures to ensure compliance with approved budgets.
• Track Agency budgets, grants, contracts, and financial obligations.
• Assist with development, monitoring, and reporting for the Agencys biennial budget.
• Coordinate billing activities and ensure financial records remain current and accurate.
• Support contract administration and monitor contract deliverables and expenditures.

Strategic Communications and Research Support

• Edit and coordinate executive correspondence, reports, presentations, legislative materials, briefing papers, and other Agency documents.
• Conduct research and analysis related to administrative, operational, fiscal, legislative, and management issues.
• Assist in preparing materials for legislative sessions, Commission meetings, and public presentations.

Program Coordination and Compliance

• Maintain internal controls and administrative compliance processes, including documentation, reporting, and transaction reviews.
• Coordinate Agency administrative policies and procedures to ensure compliance with State requirements.
• Serve in designated administrative coordination roles as assigned, including contract management, records management, safety coordination, language access planning, and other operational compliance functions.
• Monitor and coordinate required reports, deadlines, and administrative deliverables.

Other Duties

• Perform related duties and special projects assigned in support of Agency operations and strategic objectives.

Knowledge, Skills, and Abilities

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of administrative management, budgeting, accounting principles, and office operations.
• Knowledge of public meeting requirements, records management, and governmental administrative practices.
• Ability to organize and prioritize multiple projects while meeting deadlines.
• Ability to prepare professional correspondence, reports, agendas, minutes, and presentations.
• Ability to analyze information and maintain accurate fiscal and administrative records.
• Ability to communicate effectively with elected officials, agency leadership, staff, contractors, and the public.
• Proficiency with Microsoft Office Suite and other business software applications.

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).

• Vacation: Accrual of three weeks of annual leave each year.

• Sick Leave: Accrual of three weeks of sick leave each year.

• Holidays: 12 paid holidays per year.

• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.

• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.

• No Nevada state income tax.

• Public Service Loan Forgiveness: Eligible due to public sector employment.

• Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

• State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Years Day

Third Monday in January.................. Martin Luther King, Jr.s Birthday

Third Monday in February................ Washington's Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

Employer State of Nevada (NV)

Address See Above for Agency Information

See Above for Posting Location, Nevada, 89701

Website https://nvjobs.nv.gov