Executive Assistant, Visuals

The New York Times

New York, NY

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JOB DETAILS

SALARY

$70,000–$85,000 Per Year

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Establish Priorities, Event Management, Executive Assistant Skills , Journalism, Leadership, Multitasking, Newsroom, Operational Support, Operations Planning, Problem Solving Skills, Project Tracking, Reimbursement, Schedule Development, Team Player, Visual Journalism

LOCATION

New York, NY

POSTED

4 days ago

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it's why our business strategy centers on making journalism so good that it's worth paying for.

About the Role

The Times is looking for an executive assistant to support several leaders of visual desks, ensuring they can operate effectively. As the executive assistant you must also be able to represent these leaders, both internally and externally, in a manner that corresponds to the professional nature of the newsroom departments. This is a critical support role for everything operational and administrative. Organization is important, as you will work with newsroom leadership teams across the company.

You are motivated by helping others and finding solutions and are always thinking ahead. You are a quick study, a strong communicator, and someone who enjoys excelling in a dynamic environment.

Diplomatic and calm, you welcome challenges and look for creative solutions. You are able to anticipate and adapt, embracing change at a moment's notice and you can easily manage multiple tasks simultaneously.

This is an in-office position based in New York and includes regular attendance in the office four days each week, typically Monday through Thursday but subject to editors' schedules and business needs.

Responsibilities:

Provide operational and administrative support to leaders
Manage busy calendars, including vetting and prioritizing meeting requests and coordinating small and large meetings and, on occasion, travel bookings
Be highly responsive to requests and changing schedules and priorities
Handle a heavy volume of requests from all stakeholders including answering inquiries, resolving problems, and making appropriate referrals
Collaborate with the recruitment team to streamline and expedite interview scheduling, particularly during periods of high hiring volume.
Maintain a high degree of confidentiality on all matters
File all expenses for reimbursement on behalf of your assigned editors
In coordination with operations staff, plan events including town halls, lunches, dinners and social gatherings
Maintain relationships with important contacts of all levels within and outside of the company and act as a liaison
Occasionally assist with research, prepare editors for internal meetings, or create clear and well-designed presentations and decks
May be asked to track priorities and projects for the executive, making sure they are on task
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
You will report to one of the directors of Newsroom Operations

Basic Qualifications:

3+ three years of industry experience, providing administrative support for a senior executive
Bachelor's degree or equivalent years of professional experience

Preferred Qualifications:

Newsroom experience
Interest in visual journalism

REQ-020077

The annual base pay range for this role is between:

$70,000-$85,000 USD

For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.

For roles outside of the U.S., information on benefits will be provided during the interview process.

The New York Times Company is committed to being the world's best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)'s Know Your Rights Poster is available here.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company encourages those with criminal histories to apply, and will consider their applications in a manner consistent with applicable "Fair Chance" laws, including but not limited to the NYC Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

For information about The New York Times' privacy practices for job applicants click here.

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About the Company

The New York Times

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