Executive Assistant

Overview

Executive Assistant

LOCATION: Washington, DC

JOB STATUS: Full-time

CLEARANCE: Ability to obtain a Public Trust

CERTIFICATION: N/A

TRAVEL: Limited; as needed

US Citizenship required

Astrion has an exciting opportunity for an Executive Assistant to support the Federal Aviation Administration - PSS Contract.

REQUIRED QUALIFICATIONS / SKILLS

• Education: High School Degree or Higher
• Years of Experience: 3-5 Years
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong interpersonal skills to interact with customers, senior-level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project-related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity

RESPONSIBILITIES

• Provide administrative and program support for FAA projects and teams.

• Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.

• Distribute updated rosters and related materials to team members as directed by leadership.

• Coordinate mail distribution, reproduction center operations, and express mail services.

• Assist with offsite meeting planning, including conference room scheduling.

• Maintain KSN for group/team.

• Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.

• Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.

• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.

• Review project status and funding balances.

• Review and support labor reclassification to correct project and asset assignments.

• Provide support to FCO for project funds reconciliation.

• Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.

• Review PRISM PCARD TPCs and PCAs.

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