Executive Assistant

About the Position

A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.

Responsibilities

• Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
• Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
• Greeting and escorting guests at Agency Headquarters
• Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
• Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader's office
• Managing incoming and outgoing communications, including email, phone calls, and mail
• Assisting with travel coordination and voucher processing for the office
• Maintaining records and databases, including tracking projects and deadlines
• Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
• Process internal ethics clearances for speakers' participation at events or widely attended gatherings

Qualifications

• 3 years' experience providing administrative support in a federal environment.
• Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
• Excellent verbal and written communication and grammatical skills.
• Candidate must be able to perform with minimal supervision in a high pace environment.

Preferred Qualifications

• A Bachelor of Arts in Business Administration.
• Bilingual English/Spanish or English/Portuguese.

Work Environment Requirements

• This contract does not allow for work to take place outside of agency headquarters. There will be no "telework" or "remote work."
• The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
• The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
• No travel is anticipated as part of this contract.