Job Description
Title: Executive Assistant - County Administrator's Office
Duration: ASAP - TBD
Work Hours: Mon Fri 8am - 430pm CST
Location: 18 N County Street 9th floor, Waukegan, IL 60085
Position: Onsite
Job Description:
Executive Assistant - County Administrator's Office
Job Description
The general function of the position within the organization is to perform administrative duties, in addition to, providing clerical support for the County Administrator, Deputy County Administrator, Assistant County Administrator, Communications Division, and EMA Division. This position involves high-level interaction with executive management and elected officials and requires independent judgment and innovative problem solving to complete complex assignments across a broad scope of responsibilities to include highly sensitive and confidential matters.
Required Skills
Required Experience
Duration: ASAP - TBD
Work Hours: Mon Fri 8am - 430pm CST
Location: 18 N County Street 9th floor, Waukegan, IL 60085
Position: Onsite
Job Description:
Executive Assistant - County Administrator's Office
Job Description
The general function of the position within the organization is to perform administrative duties, in addition to, providing clerical support for the County Administrator, Deputy County Administrator, Assistant County Administrator, Communications Division, and EMA Division. This position involves high-level interaction with executive management and elected officials and requires independent judgment and innovative problem solving to complete complex assignments across a broad scope of responsibilities to include highly sensitive and confidential matters.
Required Skills
- Responsible for all secretarial/administrative support functions for the County Administrator s Office, Communications Division, EMA Division.
- Evaluates, prioritizes and completes daily work responsibilities independently.
- Interacts with departments, outside agencies and business owners, providing requested information regarding documentation, meetings, notices and compliance to established protocols.
- Formats and maintains master files on all documents and correspondence;operates the County-wide database system that organizes financial and personnel information;manages calendars;and schedules appointments and meetings for staff as necessary.
- HR Liaison, processes payroll, onboarding/terminations, invoices, reimbursements for staff, credit card reconciliation.
- EIT department liaison for all software updates.
- Prepares travel arrangements and registrations for seminars and meetings as necessary.
- Performs other duties as assigned.
Required Experience
- Requires five years of related experience, with comparable clerical experience.
- Performs coordinating work involving guidelines and rules with constant problem solving;Requires continuous, close attention for accurate results or frequent exposure to unusual pressure.
- Requires education or training equivalent to an Associate s Degree. Requires training in General Business and Administrative Office Procedures
- Handles or uses machines, tools, or equipment requiring moderate instruction and experience such as computers, software programs, such as Word, Excel, or custom applications.
Numbers & Facts
| Location | Waukegan, IL |
| Industry | Staffing/Employment Agencies |
| Salary | $33 |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.
Skills
- Administrative Skillsunmatched
- Billingunmatched
- Calendar Managementunmatched
- Computer Softwareunmatched
- Credit Cardsunmatched
- Database Technologyunmatched
- Documentationunmatched
- Establish Prioritiesunmatched
- Executive Assistant Skills unmatched
- File Maintenanceunmatched
- Human Resources Processesunmatched
- Machine Toolunmatched
- Microsoft Excelunmatched
- Microsoft Wordunmatched
- Onboardingunmatched
- Payroll Administrationunmatched
- Problem Solving Skillsunmatched
- Reconciliationunmatched
- Software Administrationunmatched
- Travel Planningunmatched
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