Executive Assistant

About the job

We are looking for an Executive Assistant to support the SVP of US Supply & Operations and their Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a "get it done" attitude. The Executive Assistant will manage a wide range of advanced administrative and support related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels in the region and globally) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

This position is hybrid and is based in White Plains, NY.

Responsibilities:

• Provide Executive Assistance to:

SVP, US S&OP, SVP, Performance & Transformation, and SVP, Fulfillment & Customer Collaboration. Additional support may be required in addition to these executives and their leadership team, including internal and external calendaring, business travel, large-scale meetings, expenses, event planning, and special projects.

• Manage demanding calendaring requests across time zones with limited oversight.
• Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
• Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.
• Contribute to PowerPoint presentations as needed for key meetings such as Town Halls
• Maintain high standards of confidentiality and information security when given access to sensitive information.
• Contribute to the excellent reputation of the company and the Operations team through professional, friendly and respectful interactions with all internal and external stakeholders.

The salary range for this position is $62,000 - $90,000 USD. The exact salary offered will depend on several factors, including the candidate's relevant experience, geographic location, internal equity, and market conditions. Danone North America additionally offers a performance-based bonus and has a strong benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Flexible Time Off, and Paid Parental Bonding Leave, among other benefit plan options. To give our employees flexibility, Danone is a hybrid work environment.

This role is considered a "hybrid" position that allows for flexible work, meaning it is a role where collaboration with key stakeholders in Danone Hubs occurs. While you may have the option to work from home on a schedule as agreed to with your supervisor, you are also expected to regularly report to your assigned office location at least 3 days per week.