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Executive Assistant

University of North Carolina Wilmington

Wilmington, NC

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JOB DETAILS
SALARY
$49,521–$54,735 Per Year
SKILLS
Administrative Skills, Biotech and Pharmaceutical, Budgeting, Business Administration, Calendar Management, Clinical Research, Communication Skills, Compensation and Benefits, Content Management Systems (CMS), Customer Support/Service, DNA, Distance Learning, Educational Administration, Environmental Sciences, Event Management, Executive Assistant Skills , Health Insurance, High School Diploma, Higher Education, Leadership, Marine Biology, Meeting Minutes, Mentoring, Microsoft Office, Multitasking, Nursing, Oceanography, Office Management, Organizational Skills, Project Tracking, Psychology, Registered Nurse (RN), Reimbursement, Research Skills, Retirement Plan, Spectroscopy, Training/Teaching, Vehicle Fleets, Vision Plan, Water Quality Analysis
LOCATION
Wilmington, NC
POSTED
Today
Posting Details

Posting Details

Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance.Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

Recruitment Range
$49,521 - $54,735

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number
S02828

Position Title
Executive Assistant

Working Title
Executive Assistant

Competency Level
Contributing

Home Department
Center for Marine Science - 30600

Primary Purpose of Organizational Unit

The University of North Carolina Wilmington's Center for Marine Science (CMS) is recognized both nationally and internationally for conducting research that contributes to the understanding of environmental processes and problems.

Through research, education and outreach, the Center strives to increase knowledge and cultivate public awareness about coastal and marine sciences. This includes a variety of fields such as physical oceanography; marine and coastal biology; marine, atmospheric and natural products chemistry; marine geology; aquaculture; and environmental sciences. Currently there are more than 100 active research programs supported by CMS and over 140 scientists, staff and students broadly associated with the unit. The teaching and research facility located on the Intracoastal Waterway in southeastern North Carolina features state of the art core facilities in spectrometry and spectroscopy, light stable isotopes, biotechnology, aquaculture, DNA and water quality analysis as well as running seawater systems, a coastal workboat fleet and a wide range of oceanographic equipment that are available to all CMS researchers. CMS supports educational programs related to marine science, including the MS Marine Science degree as well as courses and students from various marine-science related academic departments. It also supports several outreach entities, including NC Sea Grant, the NC National Estuarine Research Reserve, and Marine Quest, among others.

College
Center for Marine Science - 306 College

College/School Information

University Information

The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
CMS Myrtle Grove

Brief Summary of Work for this Position

The position provides primary support for the Executive Director for the Center for Marine Science including administrative and programmatic assistance.

Responsibilities include:
  • Managing the director's calendar, including scheduling appointments and meetings
  • Providing correspondence on behalf of the Executive Director to faculty/staff, high level university administration/staff, external stakeholders/partners
  • Coordinating events in support of the Executive Director
  • Process Executive Director's travel authorizations and reimbursements
  • Coordinate CMS leadership team meetings, and keep minutes
  • Plan/schedule fall and spring CMS faculty/staff meetings, and State of CMS meeting
  • Support Marine Science Council
  • Coordinate CMS prospective student tours
  • Enter and track work orders
  • Maintain/update CMS phone tree
  • Facilitate room reservations
  • Maintain front office supplies
  • Support Executive Director in research activities
  • Serve as back-up to Administrative Associate
  • Special projects, as assigned
Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience
  • Excellent organizational skills
  • Clearly communicate both verbally and in writing
  • Solid foundation in Microsoft Office suite, and ability to quickly learn other University systems
  • Ability to multi-task
  • Pleasant customer service skills
  • Event planning experience


Required Certifications or licensure

None.

FTE
1.0 FTE (40 hours per week)

Months Per Year
12 Months

Work Days
Monday - Friday

Work Hours
8:00 am - 5:00 pm

Type of Position
Permanent

Anticipated Ending Date if Time-Limited

Position Number
8266

Job Posting Date
05/11/2026

Posting Close Date
05/20/2026

Number of Openings
Single Incumbent

Special Notes to Applicants

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Contributing level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

About the Company

U

University of North Carolina Wilmington

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