Executive Assistant with Project Management Expertise

Job Title: Executive Assistant with Project Management Expertise

Location: Riverside, CA

About Us:

Athena is an innovative and dynamic organization at the forefront of fertilizer manufacturing, excelling in research and development, product innovation, and market-leading solutions. We are seeking an exceptional Executive Assistant with robust project management expertise to support our Chief Product Officer (CPO) in managing a diverse range of strategic initiatives and daily operations.

Job Overview:

The ideal candidate is a proactive problem-solver with exceptional communication skills, keen attention to detail, and a strong ability to manage multiple priorities in a fast-paced environment. This role blends traditional executive assistant responsibilities with a focus on project management, ensuring seamless execution of the CPO's vision and objectives.

Job Description and Responsibilities:

The job duties include, but are not limited to:

Executive Support

• Manage the CPO's calendar, prioritize and coordinate meetings, and prepare relevant materials.
• Act as a key point of contact for internal and external communications on behalf of the CPO.
• Handle correspondence, prepare reports, and oversee day-to-day administrative needs.

• Track and manage timelines, deliverables, and outcomes for major projects spanning research and development, product development, IT systems, compliance, and quality control.
• Collaborate with cross-functional teams to ensure projects align with the company's strategic objectives.
• Provide regular updates and proactively flag potential issues or delays.
• Follow up with stakeholders to ensure adherence to project timelines.

• Support the alignment of sales and marketing teams, compliance initiatives, and product lines with overarching company goals.
• Participate in high-level strategic planning meetings, capturing action items and ensuring follow-through.
• Conduct research and synthesize information to support informed decision-making.

• Serve as a liaison between the CPO and various departments, fostering clear and effective communication.
• Communicate with customers and suppliers regarding specific project tasks.
• Coordinate travel arrangements and facilitate smooth transitions between professional and personal commitments.
• Ensure preparation for board meetings, team travel, and other leadership activities.

• Maintain organized records, project documentation, and digital files.
• Develop and refine systems to improve workflow and increase efficiency.

• Bachelor's degree in project management, business administration, or related field
• Proven experience as an executive assistant, preferably with a project management focus.
• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence and reports.
• Proficiency with project management tools, Google Workspace, and systems like Airtable and Asana.
• High level of discretion and professionalism when handling sensitive information.

• Background in supporting leadership within R&D, technology, or product-driven organizations.
• Familiarity with automation, AI systems, and tools for business intelligence.
• Ability to anticipate needs and independently resolve challenges.
• Excellent organizational and time management skills
• Attention to detail and ability to work independently

• Medical
• Dental
• Vision
• Work life balance Paid time off (PTO)
• Company Paid Life Insurance
• Supplement Insurance
• Competitive salary based on experience