Role, Function & Organization:
The Executive Administrative Assistant provides high-level administrative support to executive leadership, assisting with scheduling, meeting coordination, communication, and project support. This role also helps manage special initiatives and other internal and external processes. The position works closely with leadership, internal departments, and external parties to ensure smooth and efficient executive operations.
At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication
Essential Duties & Responsibilities:
Executive Support & Communication:
- Serve as a liaison between the Executive Office and internal departments, ensuring timely and professional communication
- Compose correspondence, reports, and presentations as requested by executive leadership
- Record and transcribe meeting minutes; distribute notes and other confidential documents
Event Coordination & Planning:
- Create agendas and organize logistics for executive-level meetings
- Manage on- and off-site even planning (includes location booking, travel arrangements, catering, and materials preparation)
Operations & Professional Development:
- Exercise authority to make purchases in support of administrative and meeting functions, within established budgetary guidelines
- Assess personal development needs and pursue growth opportunities through internal or external education
Safety/Hazard Recognition & Elimination:
- Pre-plan and identify the methods to eliminate hazards daily by work task.
- Execute skill in observing habits and hazards of others and bringing it to their attention.
- Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
- Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
- Obtain safety training as expected by all company personnel.
Qualifications & Requirements:
- High school diploma/equivalent required
- Higher education in a related field preferred
- 3+ years experience with executives
Experience, Skill, & Abilities:
- Positive safety attitude and personal integrity - both are non-negotiable
- Ability to work independently
- Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
- Strong communication skills, both verbal and written
- Strong interpersonal skills; ability to interact with all levels of the company and customers
- Ability to see details and recognize errors, working within precise standards of accuracy
- Capable of maintaining important information confidential