Administrative Skills, Calendar Management, Communication Skills, Computer Skills, Conference Management, Detail Oriented, Editing, Establish Priorities, Hospital, Microsoft Office, Multitasking, Organizational Skills, Presentation/Verbal Skills, Public/Media/Press/Analyst Relations, Seminars, Typing, Writing Skills
Job Opportunity
Job ID:53025
Description:
Positions Location: Lansing, MI
Job Description
General Purpose of Job:
Performs a variety of professional secretarial and administrative support functions to aide in the effective and efficient flow of work duties within Administration.
Essential Duties:
This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.
- Produces a variety of correspondence, forms, tables, charts, reports and summaries from various sources including executive dictation, notes, committees, meetings etc.
- Receives, produces and maintains documents that contain highly sensitive and confidential information.
- Receives, screens and directs incoming mail, phone calls and visitors, handles some matters personally and forwards needed matters on to Executive or appropriate individual.
- Prepare responses to routine inquiries and do follow-up to ensure items are handled.
- Compose, review and edit documents on behalf of the Executive.
- Acts as liaison between Executive and patients, associates, physicians, board members and external groups.
- Manages and communicates calendar and daily schedule.
- Coordinates arrangements for professional conferences and seminars.
- Regularly interacts with a variety of national organizations, community leaders and other individuals who are influential or important to the Hospital.
- Determines issues which Executive needs to be made aware of and communicates them in an appropriate manner.
Job Requirements
Work Experience
Minimum of 5 years Administrative Assistant experience of which at least 2 years must be providing support at the executive level
Education
Associates Degree in Office Administration or related field Bachelors Degree preferred
Specialized Knowledge and Skills
Excellent computer skills (MS Office). Strong public relations skills with the ability to interact efficiently and effectively with a wide variety of individuals. Excellent verbal and written communication skills. Able to make sound independent judgments. Able to multi-task and prioritize while receiving frequent interruptions. Well organized Strong attention to detail Minimum typing of 60 wpm
University of Michigan Health - Sparrow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
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Job Family
Management/Professional
Requirements:
Shift
Days
Degree Type / Education Level
Associate
Status
Full-time
Facility
Sparrow Hospital
Experience Level
4-9 Years