EXECUTIVE ASST TO SR EXEC

Job Opportunity

Positions Location: Lansing, MI

Job Description

General Purpose of Job: Performs a variety of professional secretarial and administrative support functions to aide in the effective and efficient flow of work duties within Administration.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Produces a variety of correspondence, forms, tables, charts, reports and summaries from various sources including executive dictation, notes, committees, meetings etc.
• Receives, produces and maintains documents that contain highly sensitive and confidential information.
• Receives, screens and directs incoming mail, phone calls and visitors, handles some matters personally and forwards needed matters on to Executive or appropriate individual.
• Prepare responses to routine inquiries and do follow-up to ensure items are handled.
• Compose, review and edit documents on behalf of the Executive.
• Acts as liaison between Executive and patients, associates, physicians, board members and external groups.
• Manages and communicates calendar and daily schedule.
• Coordinates arrangements for professional conferences and seminars.
• Regularly interacts with a variety of national organizations, community leaders and other individuals who are influential or important to the Hospital.
• Determines issues which Executive needs to be made aware of and communicates them in an appropriate manner.

Job Requirements

Work Experience: Minimum of 5 years Administrative Assistant experience of which at least 2 years must be providing support at the executive level

Education: Associates Degree in Office Administration or related field. Bachelors Degree preferred

Specialized Knowledge and Skills: Excellent computer skills (MS Office). Strong public relations skills with the ability to interact efficiently and effectively with a wide variety of individuals. Excellent verbal and written communication skills. Able to make sound independent judgments. Able to multi-task and prioritize while receiving frequent interruptions. Well organized. Strong attention to detail. Minimum typing of 60 wpm

University of Michigan Health - Sparrow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.