Executive Business Administrator (Human Resources)

Freshpet

Bethlehem, PA

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JOB DETAILS

SALARY

$80,000–$110,000 Per Year

SKILLS

Administrative Management, Administrative Skills, Administrator Documentation, Alliance/Partner Management, Analysis Skills, Billing, Board Meeting, Budget Management, Business Administration, Business Operations, Business Plan, Business Strategy, Business Support, Communication Skills, Cross-Functional, Data Analysis, Data Formats, Data Quality, Decision Support, Detail Oriented, Documentation, Establish Priorities, Event Management, Expense Management, Financial Administration, Follow Through, Food Services, Human Resources, Leadership, Logistics, Manage Agenda, Microsoft Excel, Microsoft PowerPoint, Multitasking, Office Management, Operational Audit, Operational Support, Organizational Skills, Performance Analysis, Performance Metrics, Plan Meetings, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Quality Management, Reporting Dashboards, Resume Search, Scorecarding, Tableau, Vendor/Supplier Relations, Writing Skills

LOCATION

Bethlehem, PA

POSTED

Today

Who We Are

At Freshpet, our goal is to change the way people nourish their pets forever. We strive to strengthen the bond between people and our pets so that we both live longer, healthier, and happier lives while being kind to the planet. We believe that if we can create fresh, real foods that pets love and help them live healthier lives, that their pet parents will also enjoy the many benefits of a rich life shared with a pet. IT'S AMAZING WHAT CAN HAPPEN WHEN YOU START COMPLETELY FRESH!

What You Will Do

The Executive Business Administrator provides high level administrative and coordinating support to the CEO, CHRO, General Counsel and CFO. This role supports the smooth execution of executive priorities by managing administrative workflows, coordinating cross functional initiatives, and supporting day to day business operations. This role also owns the coordination maintenance, and reporting of business scorecards and dashboards to support visibility into performance. The ideal candidate is highly organized, proactive, and able to manage multiple priorities while maintaining a high level of professionalism and confidentiality. The ideal candidate must have advanced analytical skills.

Key Responsibilities:

Executive & Board Partnership

Serve as a trusted business partner to C-suite executives, proactively managing executive priorities, workflows, and business planning events
Orchestrate complex executive calendars, travel, and meeting logitistics to optimize leader time, focus and impact
Prepare high quality executive materials, presentations, and communications to support strategic discussions and decision making
Support Board and senior leadership governance activities with professionalism, precision, and strict confidentiality.

Strategic Business Operations Support

Coordinate enterprise initiatives and cross functional projects on behalf of executive leadership
Maintain confidential documentation related to executive strategy, governance, and leadership initiatives

Executive Reporting, Dashboards & Insights

Own executive dashboards, scorecards, and recurring reporting mechanisms that track business performance and strategic priorites
Manage executive reporting cadences (e.g. weekly updates, monthly reviews, quarterly business reviews), ensuring accuracy, consistently, and narrative clarity
Partner with teams to standardize reporting formats, improve data quality, and elevate the usefulness of leadership materials

Meeting, Events & Enterprise Coordination

Serve as the central coordinator for executive meetings, leadership forums, offsites, and external-facing business events
Plan and execute high-impact internal and external events, including agenda development, logistics, materials, stakeholder coordination, and follow-up

Administrative & Office Management

Manage executive expenses, invoices, and administrative documentation related to executive activities and initiatives
Support budget tracking and financial administration for executive-led programs
Coordinate vendor relationships and administrative services as needed
Manage the day to day Executive office - including replenishment of office materials, food and ongoing service and maintenance

Key Competencies

Strategic executive partnership and judgement
Operational rigor and executive excellence
Data fluency and reporting
Proactive problem solving and anticipation
Enterprise mindset with strong attention to detail
Accountability, follow through, and discretion

What You Will Bring

5-10+ years of experience in executive administration, business operations, or a strategic support role within a fast-paced, complex environment
Demonstrated experience partnering with C-suite executives and supporting Board-level interactions, including Board meeting coordination, and governance documentation
Strong business acumen with the ability to connect details to broader organizational priorities
Proven ability to manage multiple priorities with sound judgment, discretion, and professionalism
Advanced proficiency in executive reporting and data analysis, including building and maintaining dashboards and scorecards that support leadership decision-making
High proficiency in Excel/Google Sheets and PowerPoint/Google Slides; experience with reporting or dashboard tools such as Power BI, Tableau, or similar
Excellent written and verbal communication skills, with the ability to synthesize complex information for executive audiences
Experience supporting recurring leadership reviews, operational reporting cycles, and KPI tracking

What We Offer

Salary Range: $80,000 - $110,000

At Freshpet, we offer a competitive salary and an excellent benefits package, including medical, dental and vision insurance, basic and optional life insurance, short- and long-term disability protection, flexible spending accounts, and a 401(k) plan with company match, paid parental leave, pet insurance, tuition assistance, a generous PTO plan and so much more!

Our Commitment to a Diverse Workforce:

Freshpet is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law ("protected characteristics").

Disclaimers

The salary range provided above is the range of the wages that we will pay for the listed position. A final determination on the wages within this range is based on a number of non-discriminatory factors, including but not limited to the required work location, previous work experience, skill set, and wage rates for comparable positions.

Freshpet is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Freshpet via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Freshpet. No fee will be paid in the event the candidate is hired by Freshpet as a result of the referral or through other means.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

About the Company

Freshpet

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