Executive Business Administrator

Overview

We're shaping a Frontier Marketing organization that learns faster, activates smarter, and drives measurable impact. The Campaign Enablement & Innovation team is seeking an Executive Business Administrator to deliver high-quality administrative and operational support for up to two General Managers. This role operates in a fast-paced, highly collaborative environment and requires someone who can think ten steps ahead, manage multiple priorities, and execute with precision and urgency. This position requires the ability to take on a variety of roles, work in a dynamic environment, and consistently demonstrate attention to detail. It is a fantastic opportunity for a highly organized, driven, and collaborative professional who thrives on complexity, anticipates needs, and flexes seamlessly across priorities. The successful candidate will serve as a trusted partner to leadership, enabling business outcomes through best-in-class calendar stewardship, executive engagement support, cross organizational communication, travel management, resource oversight, and meaningful contributions to the overall organization.

Why Join Us

This role offers a unique opportunity to be at the center of a transformational marketing organization, partnering with leaders to drive impact at scale. You'll play a critical role in enabling leadership effectiveness while contributing to a culture of innovation, agility, and continuous learning! You'll also join a dynamic and connected administrative community that operates as one team, united in purpose and committed to elevating the entire organization. We champion collaboration, share best practices, and support one another-making this a place where you can grow, contribute, and make meaningful impact every day.

Responsibilities

• Executive Calendar & Time Management
• Own strategic calendar management, aligning leader time with business priorities
• Anticipate conflicts, proactively adjust schedules, and drive effective time allocation
• Ensure leaders are well-prepared with agendas, briefing materials, and logistics Executive & Stakeholder Engagement
• Serve as a trusted partner and representative of leadership with internal and external stakeholders
• Facilitate cross-organizational communication and information flow
• Partner closely with Chiefs of Staff, Business Managers, HR, and key stakeholders to enable decision-making Operational Excellence & Rhythm of Business (ROB)
• Support and execute team and leadership rhythms, including staff meetings, reviews, and planning cadences
• Track follow-ups and action items to ensure alignment and execution across teams
• Continuously improving processes and operational efficiency Cross-Functional Collaboration
• Build partnerships across teams to support organizational initiatives
• Navigate ambiguity and drive alignment in a highly matrixed environment
• Act as a liaison across organizations to support priorities and business outcomes Travel & Logistics Management
• Coordinate complex domestic and international travel, including itineraries and logistics
• Provide real-time support to leaders during travel and manage escalations as needed Events & Team Engagement
• Plan and execute team events, leadership meetings, and offsites
• Manage vendors, logistics, budgets, and communications to deliver high-quality experiences Resource & Budget Management
• Support budget tracking, expenses, and procurement processes
• Ensure compliance with company policies and financial guidelines Organizational Support & Culture
• Contribute to a positive, inclusive, and collaborative team culture
• Support onboarding/offboarding and team operations
• Mentor peers and share proven practices within the Business Support community

Qualifications

Required Qualifications

• 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Preferred Qualifications

• Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

• OR equivalent experience.

• 2+ years experience serving as mentor to others.

• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

• Experience managing complex calendars, travel, and executive-level coordination

• Proficiency in MOS (Microsoft Office Suite), particularly Outlook, Excel, PowerPoint, and Teams.

• Calendaring expertise, including managing complex schedules across leaders and time zones.

• Highly detail-oriented with the ability to anticipate needs and think several steps ahead.

• Proven ability to act with a sense of urgency, balancing speed with accuracy.

• Self-motivated and proactive, with a track record of independently driving tasks and seeing them through to completion.

• Direct, confident communicator who can move work forward, remove barriers, and help drive the processes needed to support business momentum.

#EandEjobs Skills & Competencies

• Executive presence and business acumen
• Advanced organizational and prioritization skills
• Effective communication and stakeholder management
• High attention to detail and discretion
• Problem-solving and decision-making capability
• Ability to influence and collaborate across teams
• Project and event management expertise
• Budgeting

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here:

https://careers.microsoft.com/us/en/us-corporate-pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.