Executive Contracts Admin

Executive Contracts Administrator
New York, NY
Pay: $42.00 - $45.66 per hour
26-04009

Job Summary

The Executive Contracts Administrator provides high-level administrative, financial, and operational support to senior leadership in a fast-paced, deadline-driven environment. This role is responsible for coordinating contract administration activities, supporting procurement and budgeting processes, managing pricing and financial documentation, and ensuring efficient day-to-day operations. The ideal candidate hasstrong organizational skills, attention to detail, and experience supporting contracts, pricing, procurement, or financial operations while managing multiple priorities and executive-level initiatives.

Job Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, and follow-up activities
• Coordinate contract administration activities including tracking, documentation management, and status reporting
• Support procurement-related processes, pricing coordination, and financial tracking activities
• Assist with budget planning, tracking, forecasting, and budget modifications in coordination with leadership
• Prepare reports, spreadsheets, presentations, and executive summaries for leadership review
• Process invoices, payments, and funding-related documentation
• Maintain organized records of contracts, procurement documentation, budgets, financial records, and project files
• Coordinate meetings, document meeting notes, and track action items to completion
• Serve as a liaison between internal departments, consultants, vendors, and stakeholders
• Assist with data analysis, reporting, and financial reconciliation activities
• Utilize Microsoft Excel to manage data, analyze information, and support reporting needs including formulas and pivot tables
• Manage multiple priorities and deadlines in a high-volume environment
• Handle confidential and sensitive information with professionalism and discretion
• 
  

Job Requirements

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis functions
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in financial and administrative tasks
• Ability to work effectively in a fast-paced, deadline-driven environment
• Ability to prioritize competing responsibilities and manage multiple assignments simultaneously
• Ability to maintain confidentiality and handle sensitive information appropriately
• Willingness to work overtime as needed
• Knowledge of contracts administration, procurement processes, pricing coordination, or financial operations preferred
• 
  

Education

• Master's degree with a minimum of 1 year of relevant administrative, financial, procurement, or operational support experience required
  OR
• Bachelor's degree with a minimum of 3 years of relevant experience in administrative support, contracts administration, finance, procurement, or related fields required
• 
  

Work Experience

• Experience supporting senior leadership or executive-level staff preferred
• Experience with contracts coordination, procurement support, pricing administration, budgeting, or financial operations strongly preferred
• Experience working in high-volume administrative or operational environments preferred
• 
  

#ZR

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options
• 
  

By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance.

Equiliem is an equal opportunity employer. We do not discriminate or allow discrimination based on race, color, religion, creed, sex, age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Equiliem will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [emailprotected] or (732) 238-6050.