Executive Contracts Admin

Executive Contracts Administrator
New York, NY
Pay: $42.00 - $45.66 per hour
26-04009

Job Summary

The Executive Contracts Administrator provides high-level administrative, financial, and operational support to senior leadership in a fast-paced, deadline-driven environment. This role is responsible for coordinating contract administration activities, supporting procurement and budgeting processes, managing pricing and financial documentation, and ensuring efficient day-to-day operations. The ideal candidate has strong organizational skills, attention to detail, and experience supporting contracts, pricing, procurement, or financial operations while managing multiple priorities and executive-level initiatives.

Job Responsibilities

• Provide executive-level administrative support including calendar management, meeting coordination, and follow-up activities
• Coordinate contract administration activities including tracking, documentation management, and status reporting
• Support procurement-related processes, pricing coordination, and financial tracking activities
• Assist with budget planning, tracking, forecasting, and budget modifications in coordination with leadership
• Prepare reports, spreadsheets, presentations, and executive summaries for leadership review
• Process invoices, payments, and funding-related documentation
• Maintain organized records of contracts, procurement documentation, budgets, financial records, and project files
• Coordinate meetings, document meeting notes, and track action items to completion
• Serve as a liaison between internal departments, consultants, vendors, and stakeholders
• Assist with data analysis, reporting, and financial reconciliation activities
• Utilize Microsoft Excel to manage data, analyze information, and support reporting needs including formulas and pivot tables
• Manage multiple priorities and deadlines in a high-volume environment
• Handle confidential and sensitive information with professionalism and discretion

Job Requirements

• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis functions
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy in financial and administrative tasks
• Ability to work effectively in a fast-paced, deadline-driven environment
• Ability to prioritize competing responsibilities and manage multiple assignments simultaneously
• Ability to maintain confidentiality and handle sensitive information appropriately
• Willingness to work overtime as needed
• Knowledge of contracts administration, procurement processes, pricing coordination, or financial operations preferred

Education

• Master’s degree with a minimum of 1 year of relevant administrative, financial, procurement, or operational support experience required
  OR
• Bachelor’s degree with a minimum of 3 years of relevant experience in administrative support, contracts administration, finance, procurement, or related fields required

Work Experience

• Experience supporting senior leadership or executive-level staff preferred
• Experience with contracts coordination, procurement support, pricing administration, budgeting, or financial operations strongly preferred
• Experience working in high-volume administrative or operational environments preferred