Executive Coordinator

Daily Responsibilities

• Executive Support
• • Manage calendars and schedule meetings for the CEO, COO, and CIO, including check-ins with direct reports and OKR meetings
  • Coordinate meeting logistics, including room bookings, lunch orders, and buffer times
  • Maintain a weekly meeting agenda with follow-up reminders, employee check-in documentation, and commitment tracking
  • Support the executive team with special projects as needed
• Travel Coordination
• • Arrange travel logistics including flights, hotels, transportation, parking, meal reservations, and conference bookings
• Culture and Recognition
• • Identify employee milestones, achievements, and opportunities for recognition
  • Coordinate gifts, thank-you cards, and other gestures of appreciation for special events and moments
  • Keep a pulse on team culture and surface opportunities for the executive team to meaningfully engage with individuals and teams

Our ideal candidate will consistently demonstrate the following skills/competencies

• Exceptionally organized, with strong attention to detail and the ability to manage multiple priorities at once
• A proactive communicator who follows through on commitments and keeps others informed
• Discreet and trustworthy — you understand the importance of confidentiality at the executive level
• Warm and people-oriented, with a genuine interest in the well-being of the team around you
• Comfortable working independently in a part-time capacity while staying closely connected to the needs of a fast-moving leadership team

Requirements

• Prior experience in an executive assistant or administrative coordinator role is strongly preferred
• Ability to work in our office at least one day per week
• Proficiency with calendar management tools and general office software

Our Offer

• A part-time role with meaningful impact at a values-driven firm
• A collaborative, people-first culture where your contributions are noticed and appreciated