Executive Coordinator - Hybrid NYC - $130K

Executive Recruiting Coordinator

Join a leading, global finance firm on their TA team in Midtown, 4 days onsite.

About Our Client

Our client is a global financial services organization with a sophisticated investment banking platform and a strong reputation within the industry. Due to continued growth, the firm is seeking a trusted partner to support front-office recruitment efforts. This role will work closely with senior recruiting leadership, HR executives, and Investment Banking leaders while serving as a key point of contact throughout the executive hiring process. 4 days onsite in Midtown.

Job Description

• Coordinate complex executive-level interview scheduling across multiple stakeholders, calendars, and time zones.
• Serve as a primary point of contact for candidates throughout the interview process, ensuring a seamless, high-touch experience.
• Manage candidate travel arrangements, interview logistics, itineraries, and onboarding preparation materials.
• Prepare candidate summaries, hiring packages, presentations, and recruitment documentation for senior stakeholders.
• Coordinate offer documentation and partner closely with compensation teams during executive-level offer negotiations.
• Consolidate interview feedback and prepare materials for HR and business leadership review.
• Maintain recruiting data, reporting, trackers, organizational charts, and recruitment-related materials.
• Partner closely with recruiters, sourcing teams, HR leadership, and Investment Banking stakeholders to support hiring initiatives.
• Assist with special projects and ongoing process improvements within the Talent Acquisition function.
• 4 days onsite in Midtown.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

• 3+ years of experience in recruiting coordination, executive search, talent acquisition operations, or executive administration.
• Experience supporting senior-level executives, candidates, or stakeholders in a fast-paced corporate environment.
• Exceptional organizational skills with the ability to manage multiple priorities and competing demands simultaneously.
• Strong executive presence and communication skills with the confidence to interact directly with senior bankers and business leaders.
• Experience managing complex scheduling and coordinating high-volume interviews across multiple stakeholders.
• Comfortable working in a high-performance environment where responsiveness, attention to detail, and urgency are critical.
• Experience within financial services, professional services, executive search, or similar high-touch environments is preferred.
• Bachelor's degree required.

What's on Offer

• Base salary up to $130K.
• Annual performance-based bonus opportunity.
• High exposure to senior Investment Banking and HR leadership.
• Opportunity to become a trusted partner and right-hand support to senior Talent Acquisition leadership.
• Strong long-term career progression into Recruiting, Talent Acquisition, or broader HR functions.
• Hybrid schedule with four days per week in the New York office.