Executive Coordinator

Deacon Recruiting

San Antonio, TX

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JOB DETAILS

SKILLS

Administrative Skills, Business Operations, Calendar Management, Cross-Functional, Detail Oriented, Document Management, Establish Priorities, Executive Assistant Skills , Follow Through, Leadership, Logistics, Materials Tracking, Mentoring, Microsoft Office, Operations Processes, Organizational Skills, Team Player, Time Management

LOCATION

San Antonio, TX

POSTED

30+ days ago

Executive Coordinator San Antonio, TX

THIS ORGANIZATION OFFERS

A highly stable, values-driven family office with long-term, thoughtful growth
Direct partnership with senior leadership
A collaborative, respectful culture that prioritizes mentorship and longevity
Meaningful involvement in both business operations and philanthropic initiatives
Strong emphasis on employee engagement, communication, and community impact

YOUR TYPICAL DAY

Lead end-to-end coordination of Board, leadership, and executive meetings, including materials, logistics, and follow-up
Manage complex executive calendars, prioritizing competing demands and aligning with organizational priorities
Oversee Board materials and governance workflows within Diligent, ensuring accuracy and timeliness
Coordinate cross-functional stakeholders to ensure seamless execution of meetings and initiatives
Drive administrative and operational processes, including communications, approvals, and documentation management

YOU HAVE / BACKGROUND PROFILE

57 years of executive coordination, executive support, or administrative operations experience
Proven ability to manage complex calendars, Board processes, and leadership-level coordination
Advanced proficiency in Microsoft Office and strong organizational/time management skills
Experience handling confidential information with discretion and sound judgment
A proactive, service-oriented mindset with exceptional attention to detail and follow-through

EXTRA CREDIT / NICE TO HAVES

Experience with Board management platforms
Background supporting family office, foundation, or governance environments
Bachelors degree or equivalent combination of education and experience

For a confidential conversation: Lauren Costley | Senior Director | lcostley@deaconrecruiting.com | 210.807.5627

About the Company

Deacon Recruiting

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