Executive Director& Association Management Services (Contract/RFP)

Executive Director & Association Management Services (Contract / RFP)

Organization: Washington School Nutrition Association (WSNA)

Location: Remote / Hybrid (Washington State - Requires in-state travel for board retreats, workshops, and annual conferences)

Position Type: Independent Contractor / Association Management Company (1099)

Contract Term: Initial 1-Year Contract (October 1, 2026 - September 30, 2027), with annual renewal options

Compensation: Fee-for-Service / Retainer-based (To be proposed by applicant in Appendix A pricing response)

Application Deadline: Wednesday, August 26, 2026, at 12:00 PM (noon) PST

Full RFP Materials (including questions submission form & final RFP submission portal): https://sites.google.com/view/wsna-exec-dir-rfp/wsna-rpf-overview

About the Washington School Nutrition Association (WSNA)

The Washington School Nutrition Association (WSNA) is a 501(c) non-profit statewide professional association and state affiliate of the national School Nutrition Association (SNA). Representing nearly 2,000 members with an operating budget of ~$300,000, WSNA is dedicated to supporting and empowering school nutrition professionals who nourish Washington students every day.

Position Overview & Scope of Services

WSNA is seeking proposals from qualified individuals, independent consultants, or Association Management Companies (AMCs) to provide Executive Director and Association Management Services on a fee-for-service basis. Reporting directly to the volunteer-led Executive Board, the contractor will manage day-to-day operations, financial stewardship, member services, event logistics, and strategic plan execution.

Key Core Responsibilities:

• Executive Leadership & Governance Support: Serve as the primary administrative liaison to the Board; prepare meeting agendas, board packs, and official minutes; support leader transitions, elections, bylaw updates, and implementation of the 2026-2028 Strategic Plan.
• Financial Administration & Operations: Manage A/P, A/R, bank reconciliations, invoicing, expense processing, monthly board financial reporting, annual budget development, and tax/audit prep. Maintain headquarters operations and official historical archives.
• Membership Services: Oversee membership databases for ~2,000 members, act as liaison to national SNA, lead annual renewal/recruitment campaigns, and support member recognition/scholarship programs.
• Events, Conferences & Workshops: Provide end-to-end planning and on-site management for major statewide events (some events require mandatory in-person attendance)
• Website & Communications Administration: Maintain the WSNA website, manage broadcast email lists, post announcements, update governance content, and coordinate routine event communications.
• Industry Relations & Sponsorships: Coordinate sponsor fulfillment, maintain vendor database, manage exhibit hall space, and identify strategic sponsorship growth opportunities.

(Optional / Preferred Services: Applicants may also propose optional add-on services for social media management, graphic design, and Apple Press e-newsletter design/production).

Required Qualifications

• Experience: Minimum of 2 years in non-profit association management, executive leadership, or contract management.
• Education: Bachelor's degree or equivalent professional work experience.
• Core Skills: Demonstrated mastery in financial management/budgeting, membership software/database administration, board governance, conference/tradeshow logistics, and website administration.

Preferred Qualifications:

• Prior experience in school nutrition, K-12 education, or public child nutrition programs.
• Credentials such as Certified Association Executive (CAE) or School Nutrition Specialist (SNS).
• Proven track record in strategic planning facilitation and sponsorship program growth.

Contract & Timeline Details

• Contract Start Date: October 1, 2026
• Question Period: Questions must be submitted via the online form by August 12, 2026, at 12:00 PM PST. (Q&A repository published by August 14, 2026).
• Interviews: Conducted September 8-9, 2026.
• Award Notification: On or before September 24, 2026.

How to Apply & Submission Requirements

To be considered, interested candidates/firms must submit a complete RFP proposal package electronically by 12:00 PM PST on Wednesday, August 26, 2026.

Where to Send: Submit via submission form on WSNA Request for Proposal, Executive Director Services Google Site

Submission Form: https://forms.gle/8Z8DYT2q2LShvVv3A

Required Proposal Materials:

• Completed Proposal Response Form (APPENDIX A)
• Organizational Information & Experience Summary
• Staffing Plan & Backup Coverage Strategy
• Service Approach & Governance Strategy
• Three (3) Client References
• Completed Pricing Proposal detailing the Base Annual Management Fee plus optional service rates
• (Optional) Samples of previous work (board reports, conference guides, newsletters, website links).

Late submissions received after 12:00 PM PST on August 26, 2026, will not be evaluated.