Executive Events Coordinator I

The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team.

We specialize in in-person experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

Day to day responsibilities for this role

Roles & Responsibilities:
-The position is responsible for the operational excellence of our meetings/events through calendar management and event execution. Events will include: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Work with internal service partners Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.
-Solid office management / workplace environment knowledge
-Ticketing and planning on Salesforce platform, and managing G-cal
-Strong customer service and executive interaction experience
-Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
-Organize logistics, from beginning to end
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time


Required Skills:
-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client's needs
-Excellent organizational skills and able to manage a calendar with multiple concurrent events
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Knowledge of Salesforce platform
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary