Job Description
Provide administrative support and problem-solving assistance to the vice president and/or division president. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Minimum
- Highly organized and proficient at multi-tasking
- Proven ability to work in a fast-paced, high change environment
- Proven ability to maintain confidentiality of files, conversations and documents
- Strong oral and written communication skills
- 3 years of administrative experience
- Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment, adjusting effectively to work within new work structures, processes, requirements, or cultures
- Proficient in Excel, Word, Lotus Notes, and Power Point with the ability to learn new computer skills
- Self-motivated, able to organize, prioritize, plan and meet deadlines
- Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done
- Knowledge of corporate policies and procedures, organizational levels and reporting relationships
- ASP experience within other departments
- Coordinate routine matters, meeting, and travel
- Provide administrative support to Leadership team
- Access confidential and sensitive information
- Patience, discretion, and good judgment are required in setting priorities, answering or directing correspondence, and in coordinator various meetings and conference calls
- Provide administrative support and problem-solving assistance to other Administrative Support Personnel
- Position maintains numerous daily, quarterly and annual reports as well as maintains records under various contracts
- Assist in the coordination of division activities as needed by the executive
- Authorize payment of departmental invoices and reconciles period department financial statement
- Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that division office
- Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive their staff
- Ability to work cooperatively in high paced and sometimes stressful environment
- Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner
- Ability to act with honesty and integrity regarding customer and business information
- Ability to follow directions and seek assistance when necessary to resolve customer and business issues
- Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults
- Must be able to perform the essential functions of this position with or without reasonable accommodation
Numbers & Facts
| Location | Novi, MI |
| Job Type | Full-time |
Skills
- Administrative Skillsunmatched
- Billingunmatched
- Communication Skillsunmatched
- Computer Skillsunmatched
- Corporate Policiesunmatched
- Diversityunmatched
- Establish Prioritiesunmatched
- File Maintenanceunmatched
- Financial Statementsunmatched
- HCL/Lotus Notesunmatched
- Leadershipunmatched
- Microsoft Active Server Page (ASP)unmatched
- Microsoft Excelunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Organizational Skillsunmatched
- Philosophyunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Record Keepingunmatched
- Resolve Customer Issuesunmatched
- Special Needsunmatched
- Time Managementunmatched
- Writing Skillsunmatched
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