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Executive Hotel Coordinator

Radiate Hospitality, LLC

Portland, OR

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Auditing, Catering Services, Communication Skills, Corporate Policies, Customer Support/Service, Direct Mail, Financial Control, Food and Beverage Industry, Funding, Housekeeping/Cleaning, Human Resources Management, Market Segmentation, Marketing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizational Skills, Policy Development, Presentation/Verbal Skills, Procedure Development, Progress Reports, Revenue/Sales Reporting, Safety Alerts, Sales, Systems Maintenance, Team Player, Time Management, Writing Skills
LOCATION
Portland, OR
POSTED
Today
What We Look For...

We are in search of an organized, friendly, customer and team oriented Executive Hotel Coordinator who will be responsible for administrative support for Hi-Lo Hotel's executive committee, assisting Sales & Marketing, Engineering, HR/Accounting, Food & Beverage, Housekeeping and the General Manager.

The Key Responsibilities:

  • Accurately type and distribute proposals, contracts, corporate bids and general correspondence in a timely manner. Handle all direct mail projects, as needed.
  • Assist in site inspections as needed from preparing operational team, reservations, VIP amenities, property alerts or the actual site inspection if sales leaders is not available
  • Maintain Sales & Catering Department filing system and update Sales & Catering files to database
  • Pull traces daily each for Sales.
  • Prepare 'donation letter' certificates and mail on a timely
  • Print Reservation Reports for Sales as requested and submit to clients on a timely basis working with the front office operational team
  • Prepare Group and Catering Reports weekly and the Market Segment and Progress and Goals Reports monthly.
  • Accurately distribute all Sales & Catering Reports as needed on a weekly/monthly/quarterly basis to include BEO packet, resume packet, daily event reports, change log report
  • Work with accounting to ensure all group commissions are processed and
  • Assist accounting with client receipt requests
  • Attend team meetings, take and distribute notes to distribution
  • Ensure all deposit and direct bill information is received and processed properly
  • Work with front office to ensure that all VIP information is updated, any upgrades per the client request are handled.
  • Complete booking turnover for all groups ensuring that contracts are distributed and Sales has all the required information - turn all bookings definite after auditing for accuracy
  • Pulling all group rooming lists per the client requests
  • Assisting with Key Account reservations, or upgrades
  • Monitor all general mailboxes for inquires and assist with assignment and response with Sales & Catering and/or accounting team
  • Be continually alert for the safety of all employees and guests, reporting any unsafe conditions to your immediate supervisor.
  • Follow hotel grooming and dress standards, including always wearing a name tag; minimize safety hazards by following all safety rules and procedures.
  • Keep Supervisor promptly and fully informed of all problems or unusual matters of
  • Perform all duties and responsibilities in a timely manner in accordance with established company policies and procedures to achieve the overall objectives of this position.
  • At all times project a favorable image of the Hotel to the
  • Perform any other job duties as requested by the Sales Leader, Manager on Duty, Controller/HR Manager, Food and Beverage Manager, Chief Engineer or the General Manager.
The Model Qualifications:
  • Working knowledge of MS Word, Excel and Outlook.
  • Good communication skills both verbal and written.
  • Previous hospitality experience preferred.
What We Offer:
  • A super fun place to work with a really great team
  • Paid vacations (the longer you work here the more time you get!)
  • Marriott travel benefits (hotel rooms all over the world!)
  • Opportunities for advancement (We love to promote from within!)
  • Paid sick time (Don't come to work if you're sick Stay home and get better!)
  • Team member recognition
  • Referral program (get your amazing friends to work here!)


Be Bold. Apply Now.

Like what you see? If interested, please apply now to be considered for this position.

**Radiate Hotels is an EOE M/F/D/V**

About the Company

R

Radiate Hospitality, LLC

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