Executive Office Manager

Georgia Tech

Atlanta, GA

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JOB DETAILS

SKILLS

Administrative Skills, Billing, Budget Management, Budgeting, Calendar Management, Communication Skills, Continuous Improvement, Detail Oriented, Documentation, Educational Administration, Equipment Replacement, Establish Priorities, Executive Assistant Skills , Expense Reports, Expense Tracking, Federal Laws and Regulations, Financial Operations, Financial Policies, Financial Systems, Genetics, Health Insurance, Higher Education, Human Resources, Interpersonal Skills, Inventory Management, Leadership, Life Insurance, Logistics, Maintain Compliance, Maintenance Services, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Military, Multitasking, Office Equipment, Office Management, Operational Audit, Operational Communications, Operational Support, Organizational Development/Management, Organizational Skills, Pedagogy, People Management, Performance Analysis, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Purchase Orders, Purchasing/Procurement, Reconciliation, Records Management, Reimbursement, Resource Management, Retirement Plan, Schedule Development, State Laws and Regulations, Systems Maintenance, Team Player, Telephone Skills, Time Management, Tuition Fees, University/School Policies, Writing Skills

LOCATION

Atlanta, GA

POSTED

Today

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campusis located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Administrative Support III (Executive Officer Manager) serves as a highly responsible and confidential administrative professional providing executive-level support to the Vice President for Student Affairs and Enrollment Management, Associate/Assistant Vice Presidents, and the Dean of Students. This position plays a critical role in advancing the strategic priorities of the Division by ensuring efficient coordination of executive operations, communications, fiscal processes, and office administration.

This role requires exceptional organizational acumen, sound judgment, discretion, and the ability to manage multiple priorities in a dynamic higher education environment. The incumbent functions as a central point of coordination for divisional leadership, facilitating communication, managing schedules, supporting fiscal operations, and supervising student staff.

Sponsorship is not available for this position.

Responsibilities

Executive Administrative Support

Provide comprehensive administrative support to the Vice President, AVPs, and Dean of Students, including managing complex calendars, scheduling appointments, coordinating meetings, and resolving scheduling conflicts.
Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication and follow-up.
Prepare, draft, and edit correspondence, reports, briefing documents, presentations, and other executive-level materials with a high degree of accuracy and professionalism.
Maintain strict confidentiality in handling sensitive information related to personnel, students, and institutional matters.

Office Operations and Coordination

Develop and maintain organized filing systems, both electronic and physical, ensuring compliance with institutional policies and records management standards.
Coordinate logistics for meetings, retreats, and divisional events, including agenda preparation, meeting materials, space reservations, and technological setup.
Answer and direct incoming calls and inquiries across the division, exercising sound judgment in routing and responding to requests.

Budget and Fiscal Support

Assist with budget preparation, monitoring, and analysis for divisional operations, ensuring alignment with institutional goals and fiscal policies.
Process purchase orders, invoices, expense reports, and reimbursements in accordance with university and state guidelines.
Serve as the Division¿s Purchase Card (P-Card) holder, ensuring compliance, documentation, reconciliation, and timely reporting.
Track expenditures and assist leadership in maintaining fiscal accountability.

Inventory and Resource Management

Manage office supply inventory and equipment, including procurement, tracking usage, and maintaining adequate supply levels.
Coordinate repair, maintenance, and replacement of office equipment as needed.
Supervision and Leadership
Supervise and mentor student employees, including hiring support, training, scheduling, and performance oversight.
Foster a professional and inclusive work environment that supports student development and engagement.

Communication and Organizational Effectiveness

Support divisional communication efforts by assisting with the development of presentations, reports, and strategic communications.
Contribute to workflow efficiencies and continuous process improvement initiatives within the division.
Assist in special projects, initiatives, and institutional events as assigned by divisional leadership.

Required Qualifications

Bachelor's degree from an accredited institution.
Demonstrated experience supporting executive-level leadership, preferably in a higher education or professional office environment.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office technologies.

Preferred Qualifications

Experience in higher education, administration, or student affairs environments.
Experience with budget tracking, financial processing systems, and procurement procedures.
Prior experience supervising or mentoring student workers or entry-level staff.

Proposed Salary

Salary is commensurate with education and experience.

Required Documents to Attach

Cover letter.
Resume.
Transcripts.
A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
Strong written and verbal communication skills, including the ability to compose professional correspondence and reports.
High level of professionalism, discretion, and confidentiality.
Strong interpersonal skills with the ability to engage effectively with diverse populations, including students, faculty, staff, and external stakeholders.
Demonstrated problem-solving and critical thinking abilities.
Ability to work independently and collaboratively in a fast-paced environment.
Detail-oriented with a commitment to accuracy and quality.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at hrasu@asurams.edu. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at support@usg.edu.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Institutional Values

Excellence
We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect
We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community
We strive to build community and value a good mindset.

Teamwork
We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning
We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

* a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
* a motor vehicle report for positions that require driving an Albany State University vehicle
* a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.

About the Company

Georgia Tech

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