Executive Office Specialist

Executive Office Specialist

Location: Houston, TX 77054 (Fully Onsite)

Pay Rate: $27/hr - $30/hr

Assignment Length: 1-Month Temporary Assignment (Potential Extension)

Schedule: Monday-Friday | 8:00 AM-5:00 PM

Dress Code: Business Casual

Parking: Free

Position Overview

We are seeking a highly professional Executive Office Specialist to provide executive-level support to the Chief Executive Officer (CEO), Executive Leadership Team, and Board of Directors. This role serves as a key liaison between executive leadership, board members, internal departments, and external stakeholders.

The ideal candidate is an experienced Executive Assistant or Executive Office professional who thrives in a fast-paced environment, operates with exceptional attention to detail, and demonstrates outstanding written communication and organizational skills. This position requires discretion, professionalism, independent judgment, and the ability to anticipate executive needs.

This assignment is covering an employee currently on leave. While initially expected to last approximately one month, the duration may be extended based on business needs.

Key Responsibilities

• Provide direct administrative support to the CEO and Executive Leadership Team.

• Serve as the primary administrative liaison to the Board of Directors and board committees.

• Coordinate board meetings, retreats, special events, and executive functions.

• Prepare and distribute board packets, agendas, meeting materials, minutes, and executive correspondence.

• Maintain confidential executive and board records, documents, resolutions, and governance materials.

• Coordinate onboarding and communication with board members and committee chairs.

• Prepare executive presentations, briefing materials, talking points, reports, and slide decks.

• Manage complex calendars, scheduling, travel arrangements, itineraries, and expense reporting.

• Support organizational communications, publications, special projects, and community initiatives.

• Assist in coordinating agency-sponsored events and executive projects.

• Receive, prioritize, and communicate information effectively with internal and external stakeholders.

• Maintain strict confidentiality while handling sensitive organizational information.

Required Qualifications

• Minimum 3-5 years of executive-level administrative support experience.

• Previous experience supporting a CEO, Executive Director, President, or senior executive leader.

• Experience coordinating Board of Directors meetings and board-related activities.

• Strong calendar management, meeting coordination, and executive support experience.

• Advanced Microsoft Office 365 proficiency.

• Exceptional written and verbal communication skills.

• Strong organizational, prioritization, and multitasking abilities.

• Ability to work independently and exercise sound judgment.

• Proven ability to manage confidential information with discretion.

Preferred Qualifications

• Associate's or Bachelor's degree strongly preferred.

• Experience within nonprofit organizations, community services, housing authorities, education, government, or quasi-government environments.

• Prior experience supporting executive leadership within a mission-driven organization.

• Administrative Assistant certification is a plus.

Ideal Candidate Profile

The successful candidate will be:

• Extremely detail-oriented

• Professional and polished

• Resourceful and proactive

• Highly organized

• Trustworthy and discreet

• Adaptable in a fast-paced environment

• Comfortable working independently with minimal supervision

• Strong in reading comprehension, grammar, and written communication

• Able to quickly respond to changing priorities and executive requests

Work Environment & Culture

This role reports directly to the CEO, who values professionalism, preparedness, strong communication skills, and exceptional attention to detail. Candidates must be comfortable supporting a highly engaged executive leader who expects accuracy, responsiveness, and accountability.

The Executive Office Specialist must be able to stay organized, anticipate needs, and consistently deliver high-quality work in a highly visible executive environment.

Why Apply?

This is an excellent opportunity for an experienced Executive Assistant or Executive Office professional to gain exposure to executive leadership, board governance, and mission-driven operations while making an immediate impact within a respected organization.

Qualified candidates with executive-level support experience, strong board coordination expertise, and exceptional communication skills are encouraged to apply immediately.

Pay Details: $27.00 to $30.00 per hour

Search managed by: Laarnie Thompson

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.