Executive Personal Assistant

Thomas Edwards Group

Dallas, TX

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JOB DETAILS

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Executive Assistant Skills , Health Insurance, Licensing Compliance, Mail Processing, Marketing, Microsoft Office, Multitasking, Office Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Public/Media/Press/Analyst Relations, Real Estate, Reconciliation, Record Keeping, Schedule Development, Travel Planning, Writing Skills

LOCATION

Dallas, TX

POSTED

Today

10631 Job Description
Executive Personal Assistant to the Chairman
Location: Dallas Office (in person)
Reports To: Chairman
Position Summary:
The Executive Assistant provides high-level administrative support to the Chairman by managing the office of the Chairman, coordinating travel and scheduling, handling personal tasks and communications, and serving as a liaison with internal and external stakeholders. This individual will be proactive, discrete, and capable of managing a wide range of responsibilities that ensure the smooth operation of both professional and personal aspects of the Chairman's day-to-day activities.
Key Responsibilities:
Chairman Office Support
Manage all scheduling of appointments and events for the Chairman and the President
Serve as the primary point of contact for incoming calls and inquiries
Draft and edit correspondence, including references and recommendations
Review and sort all incoming mail for the Chairman
Act as liaison with internal departments regarding documents, meetings, and approvals
Coordinate business and leisure travel arrangements, including private plane scheduling
Prepare and submit expense reports
Maintain the Chairman's personal records and bank deposit box
Track birthdays and reminders for staff and family
Coordinate company, charitable, and personal events
Oversee monthly reconciliation and review of HLC Citicard business expenses
Maintain and issue HLC Shareholder stock certificates and records
Personal Assistance
Provide personal support to the Chairman and family for various tasks and projects
Schedule and coordinate service vendors for multiple residences (Meadowood, Strawberry, Cabo)
Oversee operations and maintenance of the Meadowood property
Review and approve payments for medical insurance and benefits
Schedule and manage medical appointments for the family
Liaise with insurance brokers to manage property insurance policies
Undertake and execute special projects as needed
Corporate Administration/HLC
Oversee and manage TREC professional memberships and real estate license renewals
Track and process applications for sponsorships, renewals, and terminations
Maintain records for corporate and HLC license compliance
Plan and manage the summer intern program, including coordination with university partners
Work with VP of Marketing to execute marketing and PR initiatives
Participate in company charitable and social committees as needed
Assist with special projects and confidential assignments
Key Skills/Behaviors:
Excellent verbal and written communication skills
Highly organized and detail-oriented with ability to multitask
Proficiency in Microsoft Office Suite and scheduling tools
Discretion and confidentiality with sensitive information
Strong interpersonal skills to manage internal and external relationships
Ability to work independently and proactively solve problems
Highly responsive. Willingness to respond periodically on weekends.

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About the Company

Thomas Edwards Group

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