HR Media & Co. is conducting a confidential search for an experienced Executive Personal Assistant to support a High-Profile individual.
Position Title: Executive Personal Assistant
Location: Dallas, TX/Fort Worth, TX (In-Person)
Reports to: Principal
Job Type: Full Time
Work Schedule: Monday-Friday, occasionally Sunday-Thursday
Position Summary:
The Executive Personal Assistant will provide direct support to a high-profile individual, managing both executive priorities and personal logistics in a fast-paced, high-demand environment. This role focuses on ensuring seamless day-to-day operations through expert coordination of scheduling, travel, household management, and lifestyle support.
This is a high-impact opportunity to work closely with the Principal in a trusted capacity. This role requires a service-oriented mindset, exceptional judgment, emotional intelligence, discretion, and a steady, composed temperament, along with the ability to remain resilient and adaptable in high-demand situations. The role includes managing complex logistics, being available on call as needed, and supporting occasional travel, while serving as a critical extension of the principal's daily life and operations.
We welcome candidates with strong experience supporting executives, high-net-worth individuals, celebrities or public figures, even if you don't meet every qualification listed.
Responsibilities:
· Provide direct, day-to-day support to the Principal (High-Profile individual), managing both personal and professional priorities with precision and discretion
· Manage and optimize a high-volume, constantly evolving calendar, including scheduling, rescheduling, and priority alignment
· Lead and execute all aspects of domestic and international travel, including flights, accommodations, ground transportation, itineraries, and real-time adjustments
· Oversee and support household operations, working closely with staff and vendors to ensure a seamless, well-maintained environment
· Coordinate personal errands, shopping, and returns, ensuring efficiency and attention to detail
· Support personal care and daily lifestyle needs, including coordination of appointments, routines, and individual preferences
· Assist with wardrobe, appearance coordination, and preparation for meetings, events, and public engagements, as needed
· Support wardrobe management and styling coordination, including outfit planning and preparation for public appearances
· Prepare for and support events, hosting, and guest experiences, ensuring high standards of presentation and execution
· Act as a trusted gatekeeper and liaison, managing communications with discretion and professionalism
· Anticipate needs and proactively solve problems in a fast-paced, high-demand environment with minimal direction
· Handle sensitive and confidential information with the highest level of discretion at all times
· Remain accessible and responsive outside standard hours, including evenings and weekends as needed
· Travel with or on behalf of the principal, ensuring seamless execution of all logistics and support needs
Qualifications:
· 5–7+ years of experience as an Executive Assistant, Personal Assistant, or similar role
· Experience supporting high-profile individuals, celebrities, public figures, or high-net-worth clients required
·Background in retail, fashion, or client-facing environments is a plus, particularly in luxury or high-touch settings
· Valid driver's license required
· Must be comfortable working with dogs
· Proven ability to manage complex schedules, travel, and logistics
· High level of professionalism, maturity, discretion, and confidentiality
· Strong emotional intelligence, composed temperament, and interpersonal skills
· Tech-savvy with proficiency in Microsoft Office and scheduling tools
· Excellent organizational, multitasking, and problem-solving abilities
· Ability to operate with resilience, flexibility, and strong judgment
· A proactive mindset with a genuine heart to serve
Benefits: