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Executive / Personal Assistant - Family Office

The Quest Organization
  • Washington Township (Bergen County), NJ
  • Quick Apply
30+ days ago

Job Description

Executive & Personal Assistant


A private family office is seeking an experienced Executive & Personal Assistant to provide high-level business and personal support to senior principals. This role is ideal for a polished, proactive professional who thrives in a fast-paced, highly confidential environment.


Responsibilities:


  • Manage complex calendars, meetings, and domestic/international travel
  • Coordinate personal and family logistics
  • Process expenses, invoices, reimbursements, and financial documentation
  • Prepare board materials and coordinate with attorneys, accountants, and other advisors
  • Screen communications and manage confidential correspondence
  • Assist with oversight of residences, household staff, and family assets
  • Coordinate corporate, philanthropic, and family events
  • Support day-to-day office operations


Qualifications:


  • Bachelor's degree preferred
  • 7+ years supporting C-level executives, principals, or family office leadership
  • Strong proficiency in Microsoft 365, Google Workspace, and travel/expense management systems
  • Exceptional organization, communication, and multitasking skills
  • Professional, proactive, and highly discreet
  • Willingness to be available outside normal business hours when needed

Numbers & Facts

LocationWashington Township (Bergen County), NJ
IndustryStaffing/Employment Agencies
Company Size10 to 19 employees
Year Founded1985
Websitehttp://www.questorg.com

About Company

For over 30 years, The Quest Organization and its related entities have been a highly respected leader in Executive Search and Business Advisory Services, taking a holistic approach to finding not only the most talented individuals for “C” level executives and Middle Management Professionals, but making sure that our clients have truly defined their need both from a technical perspective and an overall “fit perspective. The hallmark of our success is the extraordinary experience and business acumen of our professional staff with a combined 50+ years of achievements in Executive Search and Advisory Services.
With backgrounds as CPAs in the Big “4″ and as financial professionals in industry, we are uniquely positioned to provide our clients with meaningful hiring recommendations, grounded in a thorough understanding of their overall business including their operations, finance, accounting, human capital and sales.

Our staff through their daily transactions in the employment marketplace and extensive participation in regional business organizations, is well positioned to provide candidates from mid level to CEO’s with insightful advice on career planning and positioning. Every candidate that we represent, benefits from a comprehensive interview to ensure they are considered for appropriate opportunities which match their capabilities, experience, desired compensation and quality of life attributes. We are known to provide the most meticulous interview preparation and follow through in the industry.

Skills

  • Accountingunmatched
  • Billingunmatched
  • C-Level Managementunmatched
  • Calendar Managementunmatched
  • Documentationunmatched
  • Expense Managementunmatched
  • Leadershipunmatched
  • Legal Support Skillsunmatched
  • Logisticsunmatched
  • Mail Processingunmatched
  • Microsoft Product Familyunmatched
  • Multitaskingunmatched
  • Reimbursementunmatched
  • Willing to Travelunmatched

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