Executive Personal Assistant

Title: Executive Personal Assistant (to CEO)

Pay Rate: $140k - $185k

Contract Length: Permenent

ABOUT THE ROLE

A globally active investment organization is seeking an Executive Personal Assistant to provide highly integrated executive and personal support to a senior executive. This position combines complex calendar and travel management with event coordination, lifestyle support, household administration, family logistics, and special projects.

The ideal candidate is highly organized, discreet, resourceful, and comfortable managing sensitive business and personal matters across multiple time zones. This is a high-touch role requiring flexibility, sound judgment, and responsiveness in a fast-changing environment.

RESPONSIBILITIES

• Manage a complex global calendar across multiple time zones, balancing business meetings, personal commitments, and shifting priorities.
• Monitor and organize multiple email inboxes, prioritize communications, flag critical items, and coordinate timely follow-up.
• Coordinate scheduling and communications with investors, executives, founders, family offices, service providers, and other external stakeholders.
• Develop detailed international travel itineraries, meeting schedules, transportation arrangements, and supporting materials.
• Provide real-time logistical support during extensive domestic and international travel.
• Coordinate private dinners, conferences, investor gatherings, meetings, and other high-touch events, including invitations, RSVPs, venues, vendors, travel, and on-site execution.
• Manage personal and family travel, appointments, reservations, gifts, and other lifestyle-related logistics.
• Serve as a primary point of contact for household vendors and service providers, including maintenance, repairs, deliveries, and property-related needs.
• Assist with personal administrative and financial coordination, including payments, property expenses, wire-related logistics, and communication with accountants, advisors, and service providers.
• Maintain organized records, files, mail, packages, documentation, and other administrative materials.
• Support passports, visas, international travel documentation, and related logistics.
• Take on special projects and time-sensitive assignments across both professional and personal priorities.