Executive/Personal Assistant

A Billion-Dollar Hedge Fund in Midtown Manhattan is seeking a new Executive Assistant/PA to work closely with the Chief of Staff in support of the CEO and other senior members of the firm. Candidates must have a minimum of 5+ years of applicable high-level executive administrative support experience and a Bachelor's degree is required. He/She should be extremely flexible, extremely detail oriented, organized, polished, well-spoken, and accustomed to working in a fast-paced environment. This person must be able to work independently and as part of a team and enjoy the challenges of supporting multiple people in a dynamic environment, with primary support for a C-level executive. He/She should be ok with taking direction from the Chief of Staff and mature enough to work with and provide support for the CEO. This is a great opportunity to join a great culture and work as a vital member of the C-Suite Executive Management team!

• Hybrid 4/1 schedule (4 days in, 1 remote), with the flexibility to work 5 days in office as needed.
• Compensation 150-175k + B

• Provide high-level executive administrative and personal support to the CEO (and family) and other senior members of the team. Work closely with the CEO's Chief of Staff.
• Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas, and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars. Must have advanced Outlook skills.
• Coordinate complex domestic and international travel arrangements and detailed itineraries for the CEO and his family (experience with private travel a bonus).
• Prepare, process, and submit expense reports.
• Draft, type, and edit emails and correspondence on behalf of the CEO.
• Work with the Chief of Staff to identify and improve processes and create efficiencies for the CEO.
• Provide EA support for the Family Office, including Foundation initiatives.
• Participate in special projects such as planning and coordinating catering, events, travel, etc.
• Provide backup and support to members of the office management team.

• Minimum of 5+ years of relevant previous high-level executive administrative support experience working with HNW individuals.
• Bachelor's degree required.
• Professional demeanor with strong verbal and written communication skills; articulate and succinct.
• Knowledge of general administrative practices and procedures.
• Meticulous attention to detail.
• Excellent organizational skills; ability to plan, organize, schedule, and communicate in an efficient, productive manner.
• Ability to focus on key priorities, and not let important details slip through the cracks or derail a project.
• Must be a strong team player and interact well across various levels of employee seniority; reach out to colleagues, including senior members, to establish collaborative working relationships.
• Flexible, with a "no job is too big or small" mentality.
• Ability to learn and adapt, quickly and proficiently understand and absorb new information, adjust quickly to changing priorities and conditions, and cope effectively with complexity and change.