A globally active investment organization is seeking an Executive Personal Assistant to provide highly integrated executive and personal support to a senior executive. This position combines complex calendar and travel management with event coordination, lifestyle support, household administration, family logistics, and special projects.
The ideal candidate is highly organized, discreet, resourceful, and comfortable managing sensitive business and personal matters across multiple time zones. This is a high-touch role requiring flexibility, sound judgment, and responsiveness in a fast-changing environment.
RESPONSIBILITIES
Manage a complex global calendar across multiple time zones, balancing business meetings, personal commitments, and shifting priorities.
Monitor and organize multiple email inboxes, prioritize communications, flag critical items, and coordinate timely follow-up.
Coordinate scheduling and communications with investors, executives, founders, family offices, service providers, and other external stakeholders.
Develop detailed international travel itineraries, meeting schedules, transportation arrangements, and supporting materials.
Provide real-time logistical support during extensive domestic and international travel.
Coordinate private dinners, conferences, investor gatherings, meetings, and other high-touch events, including invitations, RSVPs, venues, vendors, travel, and on-site execution.
Manage personal and family travel, appointments, reservations, gifts, and other lifestyle-related logistics.
Serve as a primary point of contact for household vendors and service providers, including maintenance, repairs, deliveries, and property-related needs.
Assist with personal administrative and financial coordination, including payments, property expenses, wire-related logistics, and communication with accountants, advisors, and service providers.
Maintain organized records, files, mail, packages, documentation, and other administrative materials.
Support passports, visas, international travel documentation, and related logistics.
Take on special projects and time-sensitive assignments across both professional and personal priorities.
QUALIFICATIONS
5+ years of experience supporting senior executives, founders, entrepreneurs, high-net-worth principals, or similarly demanding clients.
Experience providing both executive and personal support in a high-touch environment.
Exceptional organizational, prioritization, and project management skills.
Outstanding written and verbal communication abilities.
High level of professionalism, discretion, confidentiality, and judgment.
Demonstrated ability to manage numerous priorities simultaneously while maintaining accuracy and follow-through.
Comfortable operating across both business and personal responsibilities.
Strong problem-solving skills and the ability to anticipate needs.
Comfortable working across multiple time zones and adapting to frequent schedule changes.
Calm, flexible, resourceful, and highly responsive in a rapidly changing environment.
Experience coordinating complex international travel, events, household matters, or lifestyle services is highly valued.
Role Expectations
The executive maintains an extensive international travel schedule and may frequently be overseas.
The position requires flexibility outside traditional business hours due to global scheduling and time-sensitive matters.
Evening and weekend availability may be required depending on travel and business needs.
Occasional travel with the executive may be required.
Responsibilities will shift based on evolving business and personal priorities.
Approximately 40 60% of the role may involve personal support, lifestyle management, family coordination, and household administration.
Numbers & Facts
Location
New York, NY
Salary
$140,000–$185,000 Per Year
Skills
Accountingunmatched
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Conferencesunmatched
Documentationunmatched
Entrepreneurshipunmatched
Establish Prioritiesunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Follow Throughunmatched
High Net Worthunmatched
Logisticsunmatched
Maintenance Servicesunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Project/Program Managementunmatched
Record Keepingunmatched
Time Managementunmatched
Travel Planningunmatched
Willing to Travelunmatched
Writing Skillsunmatched
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