Executive/Personal Assistant
Beacon Hill Staffing Group, LLC
Newtown Square, NY
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JOB DETAILS
SALARY
$90,000–$110,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Cadence, Calendar Management, Cellular Telephone, Communication Skills, Consulting, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Planning, Financial Services, Follow Through, Fortune 500 Customers, Leadership, Legal, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Proofreading, Reconciliation, Regulations, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Newtown Square, NY
POSTED
7 days ago
Our client is seeking a highly organized and proactive Executive Assistant / Personal Assistant to support senior leaders within a private investment firm. This is a newly created role supporting multiple Operating Partners and acting as a connective, culture‑carrying presence for a hybrid, consulting‑heavy team. The role requires strong judgment, flexibility, and comfort operating in a fast‑paced, high‑expectation environment. Hours are based on business needs, with flexibility built into the schedule. The position follows a 3/2 hybrid model in a Philadelphia‑suburb office, with openness to New Jersey‑based candidates who can maintain that cadence.
Key Responsibilities:
- Provide executive‑level administrative support including complex calendar management, travel coordination, and expense reporting
- Support up to five Operating Partners, with heavier support for one primary executive
- Coordinate high‑volume meetings across time zones for a hybrid, geographically dispersed team
- Manage domestic and international travel arrangements using Concur and travel agency partners
- Prepare, submit, and reconcile expense reports accurately and in a timely manner
- Draft, proofread, and edit professional communications including emails, memos, and correspondence
- Serve as a liaison across teams, helping keep stakeholders aligned and informed
- Support ad hoc projects, research, document preparation, and presentation formatting
- Assist with planning and execution of team events, offsites, and recurring meetings
- Provide backup administrative coverage to senior operations leadership as needed
- Support light reception or office‑related tasks when required
Qualifications:
- 3-5+ years of Administrative Assistant or Executive Assistant experience
- Experience in private equity, financial services, consulting, or similarly fast‑paced professional environments preferred
- Strong organizational skills with exceptional attention to detail and follow‑through
- Excellent written and verbal communication skills
- High level of discretion and professionalism when handling confidential information
- Proactive, self‑directed working style with the ability to anticipate needs
- Tech‑savvy with proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; familiarity with Concur a plus
- Bachelor's degree preferred but flexible with strong experience
Compensation/Benefits:
- Up to $90K-$110K base salary + discretionary bonus
- 100% employer‑paid medical and vision coverage for employee
- 401(k) plan (no employer match)
- Company‑paid cell phone and home internet
- PTO package
- Supportive, collegial team environment with strong flexibility and give‑and‑take
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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