Executive Recruiting Coordinator

Executive Recruiting Coordinator

Overview

We are seeking an experienced Executive Recruiting Coordinator to support a high-performing Executive Recruiting team and deliver a best-in-class candidate experience. This role is responsible for coordinating complex executive interview schedules, managing recruiting logistics, and serving as a key partner to recruiters, candidates, and hiring leaders. The ideal candidate thrives in a fast-paced, matrixed environment, takes ownership of processes, and consistently delivers a white-glove experience.

Details

• Location: Chicago, IL (300 E. Randolph Street)
• Hybrid: 3 days onsite, 2 days remote
• Shift Time: Standard day 
• Pay Rate: $32–$35/hour with benefits 

Responsibilities

• Coordinate interview scheduling and logistics for executive-level candidates.
• Manage calendars, meeting invitations, conference rooms, and virtual meeting details.
• Create and distribute professional interview agendas to candidates and interview teams.
• Maintain accurate candidate records and status updates within the Applicant Tracking System (ATS).
• Partner closely with Executive Recruiters to ensure a seamless scheduling process.
• Serve as a primary point of contact for candidate scheduling requests and inquiries.
• Build strong working relationships with recruiters, hiring managers, and business stakeholders.
• Identify opportunities to improve recruiting coordination and scheduling processes.
• Support recruiting projects, administrative tasks, and other talent acquisition initiatives as needed.
• Deliver a high-touch, five-star candidate experience throughout the hiring process.

Required Qualifications

• 3+ years of Recruiting Coordinator experience.
• Experience supporting executive recruiting or senior-level hiring initiatives.
• Strong interview scheduling and calendar management experience.
• Experience using Applicant Tracking Systems (ATS).
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, resourceful, and able to work independently.
• Positive, professional, and customer-service-oriented mindset.

Preferred Qualifications

• Experience in a large, matrixed corporate environment.
• Experience with Workday ATS or similar recruiting technologies.
• Proven ability to improve recruiting processes and operational efficiency.
• Strong stakeholder management and relationship-building skills.
• Experience delivering a high-touch executive candidate experience.
• "Go-getter" attitude with the ability to take ownership and drive results.