Executive Search Recruitment Coordinator

Lancesoft

Acton, MA

Apply

JOB DETAILS

SALARY

$70

SKILLS

Administrative Skills, Alliance/Partner Marketing, Applicant Tracking System, Communication Skills, Customer Relationship Management (CRM), Detail Oriented, Executive Assistant Skills , Executive Recruiting, Interviewing Skills, Logistics, Logistics Management, Microsoft PowerPoint, Multitasking, Onboarding, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Process Management, Proofreading, Startup, Time Management, Writing Skills

LOCATION

Acton, MA

POSTED

6 days ago

Job Description:
Recruitment Coordinator
Hybrid in Acton, MA: expected to be onsite ~3days/week

Overview:
We are seeking a highly organized, detail-oriented Recruitment Coordinator to support a fast-paced Executive Search team. This individual will be responsible for managing interview logistics, delivering a best-in-class candidate experience, and ensuring smooth coordination across stakeholders.

Responsibilities:
Interview Coordination & Scheduling
·Coordinate complex interview schedules across multiple time zones and stakeholders
·Manage high-volume scheduling (phone screens, panel interviews, executive interviews)
·Ensure seamless communication between candidates, recruiters, and hiring managers
·Handle last-minute changes with professionalism and efficiency
Candidate Experience
·Serve as the primary point of contact for candidates throughout the interview process
·Provide timely updates, confirmations, and follow-ups
·Ensure a consistent, high-touch, and positive candidate experience
·Welcome candidates onsite in Acton, guide them on a tour of the building, and introduce them to the interviewers (ELT).
Stakeholder Management
·Partner with recruiters, hiring managers, and executives to align on scheduling priorities
·Maintain strong internal relationships and respond quickly to requests
·Manage expectations and resolve scheduling conflicts
Process & Operations
·Track candidate activity and ensure CRM/ATS accuracy
·Maintain interview calendars and documentation
·Identify opportunities to improve coordination processes and workflows
·Administrative talks include proofreading documents, updating reports, and creating PowerPoint presentations.
·Support onboarding logistics as needed

Required Qualifications:
·Bachelor’s degree required.
·1–3 years of experience in recruiting coordination, HR, or administrative support
·Strong organizational and time management skills
·Excellent written and verbal communication
·Ability to manage multiple priorities in a fast-paced environment
·High attention to detail and accuracy

Preferred Qualifications:
·Experience in a high-growth tech, startup, or corporate recruiting environment
·Familiarity with ATS systems (e.G., Greenhouse, Lever, Workday)
·Experience supporting executive-level recruiting processes
·Proven ability to handle confidential information with professionalism
·Executive search environments (higher-touch, White-glove candidate mgmt)

Skills and Competencies:
·Execution Excellence –delivers flawlessly under pressure
·Communication –clear, professional, and candidate-centric
·Problem-Solving –proactive, solutions-oriented mindset
·Stakeholder Management –builds strong internal relationships
·Adaptability –thrives in ambiguity and changing priorities

Start Date - End Date: Jul 13 –Dec 31, 2026

About the Company

Lancesoft

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE

2,000 to 2,499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2000

WEBSITE

http://www.lancesoft.com/

Resume Resources

Free Resume Templates Free Resume Builder