Executive Secretaries and Administrative Assistants Nexus Staff
Albany, NY30+ days ago
- Contractor
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Skills
- Administrative Skillsunmatched
- BFD (Bidirectional Forwarding Detection)unmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Detail Orientedunmatched
- Equipment Maintenance/Repairunmatched
- Executive Assistant Skills unmatched
- Fax Machinesunmatched
- Health Planunmatched
- High School Diplomaunmatched
- Inventory Managementunmatched
- Legalunmatched
- Mail Processingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Office Equipmentunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Sales Managementunmatched
- Telephone Skillsunmatched
- Website Managementunmatched
- Writing Skillsunmatched
Description
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location:875 Central Avenue, Albany NY 12206
Job Duration: 2 Years
Closing: 07/09/2026
Summary:
The successful candidate will serve as the main support staff person in the Executive Office for the bureau. Candidates may also be asked to perform other assignments and/or administrative functions in support of the bureau.
General duties:
- Answer, screen and transfer incoming phone calls to appropriate BFD staff.
- Receive and direct visitors and clients.
- Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
- Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's designated file room.
- Retrieve documents from filing system as requested.
- Complete requests for information and data by staff.
- Prepare letters of good standing and license verifications for the BFD Director's signature.
- Open, sort and distribute incoming correspondence.
- Maintain office supply inventories.
- Coordinate requests for maintenance of office equipment.
- Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms, Registered Residents and active Licensed Funeral Directors.
- Process cash-lined checks for submission to the Bureau of Accounts Management.
- Prepare and assemble registered resident packets for mailing to applicants.
- Prepare the law exam candidate information packets for distribution to applicants.
- Perform other duties as requested by BFD staff.
The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.
Minimum qualifications
- Include a High School Diploma (or equivalent)
- One (1) year minimum experience working in an office setting
- Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook)
- The ability to handle multiple, shifting priorities
- Strong organizational and communication skills (written and verbal)
- Maintain, and work with electronic databases and systems
Preferred qualifications
- Bachelor's Degree or higher
- Strong verbal communications skills
- Ability to handle multiple tasks
- Good organizational skills and the ability to work independently
- Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings
Miscellaneous Information:
- Monday through Friday, 8-hour shift; Half hour unpaid lunch break.
- The shift timing is flexible and can be: 7:30 – 3:30, 8 – 4, 8:30 – 4:30, or 9 – 5.
- Free parking on site available
- Public bus stops within a block of the office for convenient transportation.
- Interviews will be conducted virtually. We will set up a Webex to conduct the interview.
- Training will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Numbers & Facts
| Location | Albany, NY |
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